WVV Executive Assistant to National Director

Mô tả công việc
Tuyển dụng wvv executive assistant to national director tại Hà Nội
WORLD VISION VIETNAM
Nộp hồ sơ online Lưu
Việc làm tại: Hà Nội
Mức lương: Cạnh tranh
Hạn nộp hồ sơ: [protected info]
Chức vụ: Nhân Viên
Hình thức: Đang cập nhật
Kinh nghiệm: Đang cập nhật
Số lượng: Đang Cập Nhật
Trình độ: Đang cập nhật
WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV's work focuses on children, ensuring they are protected and their basic needs are met. WVV has been funded from 12 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.
Currently, World Vision Vietnam is operating in 5 zones: North 1 (Hoa Binh and Dien Bien), North 2 (Yen Bai - Tuyen Quang), North 3 (Thanh Hoa, Hai Phong), Centre (Quang Tri, Quang Nam - Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV's AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV's Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
PURPOSE OF POSITION:
Providing a comprehensive, confidential and professional support service to the National Director in all aspects concerned with the efficient and successful operation of the office of the National Director.
ROLE DIMENSION/DESCRIPTION:
Accountability & Quality Assurance
• Review all inquiries, documents for ND's signing to meet the acceptable standard and requirements
• Coordinate ad-hoc, project-based work as assigned.
• Sign for all official incoming letters and packages addressed to ND and take follow-up actions timely.
• Ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the ND's office.
• Respond and advise efficiently to all electronic or verbal enquiries for the ND in appropriate manner.
• Prepare and maintain ND&039;s financial advance and expense reports, including billings and credit card settlement if any.
• Assist ND in managing social activities / responsibilities related to work: funeral, wedding, birthdays, etc. of staff, partners, government officials, etc. and their families.
• Perform general clerical duties to include but not limited to: photocopying, mailing and e-signing with office seal
• Maintain ND&039;s calendar, including leaves approval process.
• Ensure a confidential and efficient filing system for the ND and his office, especially for all critical documents and minutes.
• Setup ND&039;s travel arrangements, logistics, souvenirs, detail agenda and relevant supporting documents.
• Create, transcribe, and distribute meeting agendas and minutes.
• Setup and coordinate meetings and conferences of Senior Leadership Team, and related ND's meetings.
• Manage and monitor National Director's (ND) diary, phones, emails and correspondence, including responding on ND's behalf as appropriate
• Decides when conference or meetings with department heads is necessary or which staff employee to see regarding office, clerical, technical or related problems.
• Support to ND in relation to its role as Board Chair of Micro Finance Unit / Vision Fund in Vietnam
• Organize research, price, and purchase furniture and supplies for National Director's office
Networking & Coordination
• Become liaison of communication amongst SLT, Departments, Units, Zonal, Area Programs and I/NGOs
• Assist ND in communicating with the Micro Finance Program Board.
• Plan and implement hospitality arrangements for the ND, including provision of hospitality for ND's visitors
• Coordinate national / town-hall meeting in relation with other SLT
• Coordinate the smooth flow of information for the ND during the strategy development and planning process including action monitoring to achieve deadlines and milestones
• Coordinate the ND's speech materials for internal and external event, with relevant SLT/ depts.
Management & Leadership
• Facilitate and supportive in the practice of spiritual discernment and prayer.
• Consolidate quarterly reports from various departments and submit timely
• Provide technical assistance to ND to monitor the implementation of follow up and decisions agreed at SLT meeting
• Build and maintain positive spirit of working in team with other staff in respective units and departments
Knowledge, Skills, Abilities:
Education
• Bachelor degree in administration, business, management or diploma in secretary
Knowledge & Skills
• Ability to deal with strict confidential information.
• Demonstrate shorthand and excellent typing skills, speed and accuracy
• Fluent in English, both verbal and written (min. International English Language Testing Centre (IELTS) score 7, or equivalent)
• Thorough knowledge and skill of Microsoft Office and MSTeams
• Excellent organizational skills
• Preparing, reviewing and improving ND's presentation materials
• Excellent communication skills, both verbal and written
Experience
• Experience working with a humanitarian agency in Asian context
• Minimum 3 years professional experience in secretary or administration
13th salary
Premium Accident, Life and Health insurance
15 annual leaves, 6 sick leaves, 2 family leaves, 2 Christmas holiday leaves
Ngôn ngữ của hồ sơ:
Tiếng Anh
Cập nhật gần đây lúc:
2021-[protected info]
#Tóm tắt tin tuyển dụng Bạn đang xem tin Việc làm Tuyển dụng wvv executive assistant to national director tại Hà Nội trong ngành Hành chánh/Thư ký, Phi chính phủ/Phi lợi nhuận, Biên phiên dịch được tuyển dụng tại Hà Nội bởi WORLD VISION VIETNAM. WORLD VISION VIETNAM đang cần tuyển nhân sự. Website tìm việc làm Joboko cập nhật tin Tuyển dụng wvv executive assistant to national director tại Hà Nội cách đây lúc 2021-[protected info]. Người tìm việc lưu ý không nên đặt tiền cọc khi xin việc
Nộp hồ sơ online
Lưu