Academic Assistant - Postgraduate Program

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The Academic Assistant (Postgraduate Program) will report to Vice Dean of College of Engineering and Computer Science and Coordinate and support the operation of the College's research-oriented postgraduate programs, including Research Master's and PhD programs; ensure that activities related to admissions, onboarding, academic administration, research, scholarships, teaching assistantships, progress monitoring, and student support are implemented fully, accurately, and in a timely manner.
The position serves as the key coordination point among postgraduate students, faculty supervisors, Program Directors/Academic Leadership of the College, and relevant University departments.
KEY RESPONSIBILITIES
Academic Administration
- Coordinate semester planning, schedules, and classroom allocation
- Ensure course readiness (Canvas, syllabus, learning materials)
- Track student progress (coursework, capstone, thesis, defenses)
- Support exams, grading, and graduation processes
- Prepare reports for Program Directors (PDs) and the Dean
Student & Program Coordination
- Support postgraduate students and monitor academic progression
- Assist in implementing integrated programs (e.g., 3+2, overseas study)
- Track student performance during international study periods
Collaboration & Operations
- Coordinate with internal units (Admissions, Registry, RMO, Finance)
- Liaise with external partners for joint and mobility programs
Events & Activities
- Organize academic events (thesis defenses, seminars, milestone reviews)
- Support admissions and college-level events
Program Development & Reporting
- Support development of new programs and program documentation
- Collect data, prepare reports, and support quality assurance processes
Finance & Payments
- Manage program-related payments (events, materials)
- Process monthly PhD scholarships
Other duties:
- Perform other related duties as reasonably assigned by CECS leadership.