Academic Executive

1. Academic roles and responsibilities
1.1. Administrative Duties
- Initiate and support administrative processes to ensure that academic projects and initiatives are effectively implemented and operationalized by identifying realistic implementation actions, establishing timelines and milestones, and monitoring progress.
- Developing evaluation criteria for projects/initiatives in consultation with the Education Director and Supervisory Principal and drafting reports on the implementation success of projects and initiatives that are assigned.
- Support key annual and once-off events and official inspections that involve schools including accreditation visits e.g., WASC, Induction, APMOPS, Christmas Charity Fairs, DOET audit etc.
- Assist with the organization and management of professional development events and in-house teacher training.
- Co-ordinate Principals Meetings and liaise with other departments to ensure all logistics and budgeting requirements are approved.
- Compile reports as required with recommendations.
- Translate documents - Vietnamese to English, English to Vietnamese.
1.2. Data gathering and management
- Support the collection and collation of enrolment predictions.
- Support the processes and collation of data for staffing requirements for schools.
- Support the processes and collation of data for academic results reviews.
- To support academic project review with relevant supporting data such as observations, feedback and surveys.
1.3. Professional Expectations
- As a member of the Academic Department, it is also his/her duty to work closely with, as a team player, with various stakeholders to successfully implement Academic Projects/initiatives across all schools.
- Look out for latest educational trends in relation to the academic projects and initiaitves.
- He/she shall support the Director of Education, Supervisory Principal in other strategic and administrative matters.
2. Operational roles and responsibilities
(Operations tasks - to report to Education Director, Supervisory Principal and Deputy Director of Operation)
2.1. School Operations and Corporate Administration
- To assist in working/ coordinating among all schools to make sure that new policies/ changes/ applications from Company are carried out.
- To assist in setting up new schools and/or periodically visiting current schools.
- To assist in fine tuning the operating procedures / business practices at both school and corporate level and provide necessary feedback on the improvement and / or further development of those procedures / practices.
- To support in event organization.
- To support in drafting policies, procedures, letter to external parties, and other documents.
2.2. Legal and operations licensing
- To support in preparing dossier, maintaining statutory and legal compliance of the operation of the schools as per the Company's common guidelines and directions.
- To support in obtaining any required licenses/ registration for the operation of new schools as per authority/ company's guidelines and directions.
3. Any other duties/responsibilities assigned by his/her Supervisor and/or Management.
- This Job Description is not limited to the duties / responsibilities described above and will be subject to changes to incorporate any duties / responsibilities to reflect the job scope / business requirements and you are expected to travel when required.