admin business partner - professional services

Location:
Hanoi
All
Work Type:
Permanent
Salary:
to
Non Government Organization
Report to HR-Operation Manager
Up to 1,000USD Gross
The Admin Business Partner actively works within assigned tasks and ensures administration system is developed and maintained to facilitate the smooth running of the office, maintains effective relationship with counterparts and partners.
Key Accountabilities/ Responsibilities:
Office Management
1. Office Management
Office system is developed and maintained to make sure administration work running smoothly;
Other departments and staff are received support effectively and timely;
Office inventories, vehicles, equipment and assets are maintained, labelled and updated frequently;
2. Carries out reception and administration work in principles of Green Office
Working permit for representative office is kept track of and renewed on time;
Expatriates working in office are supported properly including but not limited to travelling, visa, work permit, accommodation in Vietnam;
Visitors are warmly welcomed and informed to relevant persons;
Admin guideline is timely developed or revised, fully implemented and adhered to;
3. Manages petty cash and plans administration activities within approved budget
Petty cash payments are done conveniently and in line with policies;
Monthly payment request is correctly made and sent to HoF for approval;
Annual budget for Administration function is well prepared and implemented;
Logistics

1. Office Procurement
Logistics support of travelling, accommodation is effectively given to all departments;
Procurements for Hanoi office are made in line with finance management policy;
Timely maintenance services for procurement are ensured;
2. Admin Tasks
Admin tasks are effectively delegated amongst staff and partner's staff if office work is co shared;
Partner's admin staff is supported and supervised if authorised;
Manage admin consultant/ intern if those posts are appointed.
Corporate responsibilities
Job requirements
University degree in administration/ business management/ social science or relevant field
At least 3-year relevant working experience Essential knowledge and skills
Time management, office administration
Organisation skills
Communication skills
Writing skills
Contact: [protected info] / [protected info] (Phone/Zalo/Viber)
Reference Number:
535904
Contact Details:
[protected info]
Profession:
Professional services > Education & training
Company:
PERSOLKELLY Client