Admin & Commercial Support Executive

We are looking for an organized, proactive and detail-oriented Admin & Commercial Support Executive to support our daily office operations, events and commercial activities.
The role will be responsible for ensuring contracts, quotations, invoices, payment documentation and internal administrative processes are properly prepared, organized and followed through to completion.
Commercial & Sponsorship Administration
• Coordinate with sponsors and business partners to collect information and supporting documents required for contracts, invoicing and payments.
• Review sponsorship contracts, quotations, payment requests and other sponsorship-related documents.
• Follow up on signatures, purchase orders (POs), invoices and outstanding payments.
• Maintain an accurate database of contracts, quotations, invoices and payment records.
Ticket Sales & Payment Administration
• Create and manage payment links for event ticket sales when required.
• Coordinate with ticket buyers regarding payment procedures, invoices and supporting documents.
• Track ticket payments and follow up on outstanding amounts.
• Maintain accurate ticket-sales and payment records.
Vendor & Accounting Coordination
• Coordinate with vendors regarding quotations, contracts, invoices, POs and required documentation.
• Review invoices and payment documents for accuracy and completeness before approval and signing.
• Prepare and compile payment documentation, including staff claims and supporting documents, for processing.
• Coordinate with the Accounting team or external accounting firm.
• Follow up on missing accounting documents and monitor agreed payment timelines.
Office Operations & Event Support
• Support daily office administration and operational activities to ensure efficient workflows.
• Maintain organized hardcopy and digital filing systems for company, contract and compliance records.
• Manage petty cash and maintain complete supporting documentation.
• Provide office, event and logistics support, including coordination of suppliers, materials, deliveries and on-site requirements when needed.
HR & Payroll Administration
• Prepare basic HR documents, including probationary and labor contracts.
• Maintain employee files and sensitive personnel information accurately and confidentially.
• Maintain attendance and leave records and prepare payroll-supporting information.
• Coordinate with the Accounting team on payroll documents, staff claims and other personnel-related administration.
• Prepare basic HR documents, including probationary and labor contracts.