RESPONSIBILITIES:
Reception (30%)
- Welcome and assist visitors to the office in a professional manner.
- Receive, manage, and distribute incoming mail and deliveries.
- Maintain the reception area to ensure a neat and professional office image.
- Support meeting room arrangements and assist in hosting clients/guests when required.
Office Management - Hanoi (40%)
- Support the management of workspace, office equipment, assets, and facilities in the Hanoi office, ensuring a safe, clean, and comfortable working environment.
- Monitor, track, and propose procurement of office supplies and equipment when necessary.
- Support travel arrangements for employees (flight tickets, accommodation, transportation, etc.).
- Monitor and assist in controlling administrative expenses in line with the approved budget.
- Implement and comply with administrative policies and procedures; propose improvements when needed.
- Coordinate with other departments to ensure timely and effective administrative support.
Internal Communication (30%)
- Support planning, organizing, and executing internal activities/events such as monthly events, team building, company trips, year-end parties, etc.
- Coordinate internal communications to ensure company updates and activities are delivered clearly and promptly to employees.
- Support building an engaging and positive working environment through internal programs.
14. Perform other tasks as assigned by the direct manager
REQUIREMENTS:
- At least 1 year of experience in an administrative or related role.
- Good understanding and practical experience in handling office administrative tasks and issues.
- Proficient in using ATS software and MS Office tools (Word, Excel, Canva).
- Careful, meticulous, like to take care of others
- Good communication and problem-solving skills
- Attractive appearance, female preferred