Admin & HR Manager

Administration
- Manage the day-to-day operation of the office.
- Manage office supplies stock and place orders.
- Distribute, store Company's correspondences (e.g. letters, emails).
- Arrange travel, accommodations.
- Arrange apartment rental for Japanese expats.
- Schedule and prepare logistics for Company's events such as meetings/parties/social gatherings with business partners, if required.
- Organize a filing system for company's general documents.
- Cooperate with other departments in the Company, i.e. Accounting and Tax Dept., Technical Dept., etc.
Human Resource
- Comprehend latest labor laws/regulations and amendment/updating thereof and give effective advice to General Director to comply with them.
- Complete office/HR regulations (welfare, training, travel, etc.), policies subject to General Director's approval and convince employees to follow/comply with them.
- Assist General Director to recruit capable engineers and/or operation staff (before operation period) including advertisement, interview, and negotiation of employment conditions.
- Prepare, manage probation contracts, labor contracts and renewal/termination of contracts.
- Record and manage employees' information, databases (e.g. record of leave days)
- Be responsible for social insurance applications and relevant payment.
- Prepare and manage employees' monthly timesheets, salary payroll, payroll slips.
- Expedite/negotiate with relevant authorities and/or agencies to obtain necessary VISA, work permit and/or temporary residence card for foreign employees.
- Other tasks as required/assigned by General Director.
General Affairs / External Affairs
- Establish operation system/rules of the Company office, subcontractor's office and control them effectively.
- Work/negotiate with relevant authorities, vendors for issues related to the amendment of the Company's Business Registration Certificate, Investment Registration Certificate.
- Purchase/conclude contracts for the necessary equipment, tools, consumables, modification, and repair served for the company's accommodation and/or office.
Community Relationship
- Together with Health, safety and environment (HSE) manager, manage the implementation of the Environmental and Social Management Plan (ESMP) during construction and Environmental and Social Management System (ESMS) during operation stage including for stakeholder engagement, grievance redress and livelihood restoration, and to oversee the implementation of the contractors' management plans. Details of this task will be discussed during the interview.