Admin Officer (Document Controller)
Hạn nộp hồ sơ: 09/12/2026 (Còn 24 ngày)
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Mô tả công việc
Position Summary
This position oversees all project-related records, files, and written exchanges. This position guarantees that materials are systematically logged, updated across versions, shared with relevant teams, tracked through approval workflows, and securely archived across every phase of the project.
Core Responsibilities
Log, classify, assign identifiers to, and disseminate project files and official communications while monitoring their status.
Supervise document submissions/transmittals, actively chasing pending feedback and sign-offs.
Oversee revision management and ensure strict adherence to standardized document governance policies.
Maintain and organize the Electronic Document Management System (EDMS) and keep structured filing repositories.
Liaise with internal and external project partners to streamline review cycles, secure approvals, and maintain a seamless flow of information.
Primary Outputs & Deliverables
Master incoming/outgoing correspondence logs and document registers
Transmittal sheets and tracking logs for delayed reviews
Routine documentation status and progress summaries
Structured master index and consolidated archive repositories
This position oversees all project-related records, files, and written exchanges. This position guarantees that materials are systematically logged, updated across versions, shared with relevant teams, tracked through approval workflows, and securely archived across every phase of the project.
Core Responsibilities
Log, classify, assign identifiers to, and disseminate project files and official communications while monitoring their status.
Supervise document submissions/transmittals, actively chasing pending feedback and sign-offs.
Oversee revision management and ensure strict adherence to standardized document governance policies.
Maintain and organize the Electronic Document Management System (EDMS) and keep structured filing repositories.
Liaise with internal and external project partners to streamline review cycles, secure approvals, and maintain a seamless flow of information.
Primary Outputs & Deliverables
Master incoming/outgoing correspondence logs and document registers
Transmittal sheets and tracking logs for delayed reviews
Routine documentation status and progress summaries
Structured master index and consolidated archive repositories
Yêu cầu
Candidate Profile & Qualifications
2 to 3 years of background in records management, document governance, or project administrative support.
Bilingual proficiency in Vietnamese and English (both verbal and written).
Experience with a document management system is preferred; willingness to learn new systems is essential.
Exceptional precision, strong organizational habits, and proactive persistence when closing out pending items.
Logistics & Workplace Setup
On-site work in Bac Ninh, Northern Vietnam.
Shuttle service provided.
Working hours: 9:00 AM - 6:00 PM.
2 to 3 years of background in records management, document governance, or project administrative support.
Bilingual proficiency in Vietnamese and English (both verbal and written).
Experience with a document management system is preferred; willingness to learn new systems is essential.
Exceptional precision, strong organizational habits, and proactive persistence when closing out pending items.
Logistics & Workplace Setup
On-site work in Bac Ninh, Northern Vietnam.
Shuttle service provided.
Working hours: 9:00 AM - 6:00 PM.
Quyền lợi
Why you'll love working here?
- Join Vietnam's Best IT Company - Gradion Vietnam (formerly NFQ Vietnam) was recognized by Joboko for 8 consecutive years, including 2 successive years as the Winner. Work with some of the best minds in the industry and be part of a company that's redefining how businesses scale through technology.
- Career Growth & Leadership Development - Work closely with our leadership team, gain mentorship from experienced executives, and have direct exposure to high-level strategic decisions. Your growth is limitless, as long as you're ready to step up, opportunities will always be there for you.
- AI-First Engineering & Strategic Consulting - Our engineering culture integrates AI as a core driver of design, development, and optimization - not an add-on. As a forward-thinking consultancy, we go beyond traditional engineering, combining technical excellence with a strategic mindset to deliver transformative solutions for ambitious businesses.
- Competitive Compensation - We believe great talent deserves great rewards. Expect an attractive salary, performance-based bonuses, and a benefits package that reflects your impact. We value talent over salary budgets - exceptional contributions deserve exceptional rewards.
- And Many More Benefits to Explore! But most importantly, a healthy work-life balance and an environment where you can thrive professionally and personally. Including:
Performance bonus of up to 2 months' salary.
Performance review twice a year, so your growth is recognized and rewarded.
Premium healthcare for you, plus an annual health check.
15 days of annual leave.
Full salary during probation.
Hybrid working for real flexibility.
Monthly Happy Hour and Community Tech activities.
Work on global projects as part of an innovation team that shapes ideas for the hi-tech world.
Diverse training programs to keep you growing.
- Join Vietnam's Best IT Company - Gradion Vietnam (formerly NFQ Vietnam) was recognized by Joboko for 8 consecutive years, including 2 successive years as the Winner. Work with some of the best minds in the industry and be part of a company that's redefining how businesses scale through technology.
- Career Growth & Leadership Development - Work closely with our leadership team, gain mentorship from experienced executives, and have direct exposure to high-level strategic decisions. Your growth is limitless, as long as you're ready to step up, opportunities will always be there for you.
- AI-First Engineering & Strategic Consulting - Our engineering culture integrates AI as a core driver of design, development, and optimization - not an add-on. As a forward-thinking consultancy, we go beyond traditional engineering, combining technical excellence with a strategic mindset to deliver transformative solutions for ambitious businesses.
- Competitive Compensation - We believe great talent deserves great rewards. Expect an attractive salary, performance-based bonuses, and a benefits package that reflects your impact. We value talent over salary budgets - exceptional contributions deserve exceptional rewards.
- And Many More Benefits to Explore! But most importantly, a healthy work-life balance and an environment where you can thrive professionally and personally. Including:
Performance bonus of up to 2 months' salary.
Performance review twice a year, so your growth is recognized and rewarded.
Premium healthcare for you, plus an annual health check.
15 days of annual leave.
Full salary during probation.
Hybrid working for real flexibility.
Monthly Happy Hour and Community Tech activities.
Work on global projects as part of an innovation team that shapes ideas for the hi-tech world.
Diverse training programs to keep you growing.
Thông tin khác
Thời gian làm việc:
Từ Thứ 2 đến Thứ 6 ([protected info])
Địa điểm làm việc:
Hà Nội, Bắc Ninh
Xem chi tiết các địa điểm
1. Century Tower - Khu đô thị Times City, 458 Minh Khai, Vĩnh Tuy, Hà Nội
(Trước sáp nhập: Hai Bà Trưng, Hà Nội | Sau sáp nhập: Vĩnh Tuy, Hà Nội)
2. Cao Lỗ Vương, Gia Bình, Bắc Ninh
(Trước sáp nhập: Gia Bình, Bắc Ninh | Sau sáp nhập: Gia Bình, Bắc Ninh)
Từ Thứ 2 đến Thứ 6 ([protected info])
Địa điểm làm việc:
Hà Nội, Bắc Ninh
Xem chi tiết các địa điểm
1. Century Tower - Khu đô thị Times City, 458 Minh Khai, Vĩnh Tuy, Hà Nội
(Trước sáp nhập: Hai Bà Trưng, Hà Nội | Sau sáp nhập: Vĩnh Tuy, Hà Nội)
2. Cao Lỗ Vương, Gia Bình, Bắc Ninh
(Trước sáp nhập: Gia Bình, Bắc Ninh | Sau sáp nhập: Gia Bình, Bắc Ninh)
Thông tin chung
- Thu nhập: Thỏa thuận
Nơi làm việc
- 1. Century Tower - Khu đô thị Times City, 458 Minh Khai, Vĩnh Tuy, Hà Nội
- (Trước sáp nhập: Hai Bà Trưng, Hà Nội | Sau sáp nhập: Vĩnh Tuy, Hà Nội)
- 2. Cao Lỗ Vương, Gia Bình, Bắc Ninh
- (Trước sáp nhập: Gia Bình, Bắc Ninh | Sau sáp nhập: Gia Bình, Bắc Ninh)
Việc làm tương tự khác
CÔNG TY CỔ PHẦN CPT GROUP
Hà Nội
15 - 25 triệu VNĐ
Chi nhánh Hà Nội - Công ty cổ phần BPO Mắt Bão
Hà Nội
9 - 10 triệu VNĐ
Công ty cp Xây dựng và phát triển Đô thị Hòa Phát
Hà Nội
Thương lượng
CÔNG TY CỔ PHẦN XÂY DỰNG HOÀNG THÀNH
Hà Nội
20.000.000đ - 28.000.000đ
8 Bit Rockstars
Xem trang công ty- Địa chỉ công ty: Floor 8th, Vincom B, 72 Le Thanh Ton, Ben Nghe Ward, Dist.1, HCMC
- Quy mô: Từ 26 - 100 nhân viên
- Lĩnh vực: IT phần mềm
Thông tin công việc
Vị trí:
Nhân viên
Hình thức làm việc:
Toàn thời gian
Việc làm tương tự
Nhân viên Phát triển thị trường và Hồ sơ - Tiếng Trung
Công ty CP tư vấn đầu tư xây dựng và thương mại Thanh Giang
Hà Nội
Thỏa thuận
Chuyên Viên Quản Lý Chất Lượng Giảng Dạy
CÔNG TY CỔ PHẦN GIÁO DỤC QUỐC TẾ IELTS ARENA
Hà Nội
18.000.000 - 25.000.000 VND
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