Admin Officer

HR function support
- Support the exit process by collecting parking cards, employee cards, and locker keys when employees resign
- Arrange parking cards, employee cards, and lockers for new employees.
- Participate in organizing teams for company events/activities: year-end staff party, happy hours, long service appreciation, Christmas, etc.
- Assist tea ladies/driver in calculating overtime work on a monthly basis.
- Arrange and provide fuel receipts to drivers for MTs' cars.
- Complete processes to provide beers to employees during holidays as per company regulations.
Admin tasks:
- Welcome guests and support vendors/suppliers in completing the entry process of VCB building management.
- Send and receive mails, incoming calls at the reception counter
- Provide travel support: accommodation, transportation, air tickets, visa, taxi [protected info] operating the TMS system of Vntrip.
- Manage and maintain good conditions of facilities, office equipment.
- Supervise office services provided by 3rd parties including cleaning, gardening, apartment rent and pet control to ensure a positive work environment in the office.
- Negotiate and prepare new contracts with new suppliers as per legal template and follow approval process until completion.
- Rent new car, monitor drivers and carefully check the timesheets of pool cars to optimize the costs.
- Track and update monthly administration expenses and input accrual numbers for the accounting department.
- Collaborate with contractors to repair and renovate the office.
- Create posters using canvas for internal communication such as regulations, new policies, events, holidays...
- Receive invoices/debit note, verify them and make timely payments to suppliers/vendors.
- Assist Line Manager in reviewing, reinforcing all company policies, procedures and guidelines related to Administration if required.
- Monitor and ensure employees strictly adhere to company policies.
Other Tasks:
- Perform ad hoc tasks and other assignments from Line Manager from time to time.