Admin Specialist

JOB SUMMARY
Will be rotated between assistant and factory administration tasks, Please be noted that the job requires daily working with foreigners and high level management team.
KEYDUTIES AND RESPONSIBILITIES
FACTORY MANAGEMENT ASSISTANT:
- Assist/Support foreign visitors/guests/colleagues during business trips in Vietnam,
- Update/control foreign guest's list to Vietnam, and Vietnamese staff's list go oversea for business trips,
- Be able to contact/communicate with oversea related departments if needed,
- Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations, etc.,
- Check & follow up progress of work permit, visa, temporary residence card,... for expatriates,
- Be a translator/ interpreter for guests if needed,
- Support arranging events (tour/dinner...) for foreign guests.
FACTORY ADMINISTRATION:
- Make payment/clearing expense, prepare monthly reports related to factory administration tasks,
- Supervise admin related activities at factories, including security, cleaning, etc.,
- Coordinate with related departments/key persons for improving factory 5S, company policies/regulation,
- Coordinate with ER for delivering gifts for staffs, controlling company gift list,
- Control/manage indirect material warehouse for common items and stationaries which underadmin control.
- Ad-hoc jobs required by Leaders.