Admin Specialist

Mô tả công việc
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1. Office Administration
• Office Operations: Manage, procure, and distribute office supplies, equipment, and groceries/pantry essentials.
• Reception & Scheduling: Greet guests, handle incoming/outgoing mail and packages, and manage meeting room schedules.
• Asset & Facility Management: Monitor, maintain, and coordinate repairs for office equipment (printers, computers, air conditioners, etc.); liaise with third-party vendors (cleaning, security, internet providers, etc.).
• Travel & Logistics: Assist with booking flight tickets, hotels, and transportation for staff business trips, foreign personnel, or management.
• Documentation & Archiving: Draft administrative documents, announcements, and official decisions; maintain orderly and confidential filing systems for contracts, records, and company documents.
2. HR & Timekeeping Support
• Timekeeping Management: Track, summarize, and verify daily/monthly attendance data; process leave requests, overtime (OT), and related forms.
• Recruitment & Onboarding: Support job postings, resume screening, and interview scheduling; prepare onboarding procedures and conduct orientation for new hires.
• Personnel Records: Maintain, update, and archive physical and digital employee profiles; track labor contract renewal timelines.
• Employee Relations & Corporate Culture: Co-organize internal events (birthdays, team building, Year-End Party, public holidays, etc.).
3. Other Duties
• Execute additional tasks and ad-hoc requests assigned by the Direct Manager.