Administration & Organisation Officer

Location:on-site in Ngu Hanh Son, Da Nang.
When to start:ASAP.
Overview
We specialize in helpingnational and international companiesimprove their performance in the Vietnamese market whilebridging the cultural gap between Western and Vietnamese business practices.
We need adedicated, driven personwith ahigh degree of autonomyandloyal work ethicwho believes in Vietnam's potential. This role is designed to help us work more efficiently and free the time of the General Manager and our partners to focus better on other tasks.
Key Responsibilities:
Legal, Compliance, Documentation
Coordinate and manage required immigration and residency paperwork for the General Manager and her family.
Keep track of all official company paperwork (business licenses, legal files, banking documents) accurate and up-to-date.
Draft, update, and organize contracts for clients, partners, employees, interns, and landlords, etc.
Finance & Accounting Coordination
Coordinate directly with Techcombank representatives regarding corporate accounts, information updates, and administrative banking needs.
Maintain clear internal financial and cash flow trackers (monitoring revenues, payments and expenses).
Issue VAT invoices to clients, request VAT invoices from suppliers, and manage invoice files.
Collaborate closely with our external accountant to ensure tax filings, balance sheets, and VAT reports are accurate, on track, and submitted on time.
Manage and remind the General Manager of upcoming payment deadlines (salaries, supplier invoices, social security, rent, utilities, etc.).
Operation Coordination
Maintain and update employee records within the Vietnamese social insurance system.
Assist with hiring by communicating with candidates, scheduling interviews, sending assignments, and managing candidate follow-ups.
Track and update employees' paid and annual leave balances.
Collaborate with our IT technician to resolve technical issues + with hosting, domain, email providers to ensure uninterrupted website and email services.
Propose and implement smart solutions (work trackers, automation tools, organized sheets) to streamline company operations.
Develop, update, and continuously improve Standard Operating Procedures (SOP's), internal documentation, and company templates to ensure operational consistency.
Attend weekly meetings with the General Manager to align on priorities and operational challenges.