Administrative Assistant

Company Description ADA - Adrien Desport Architects is an architecture and interior design firm based in Saigon, serving clients across Vietnam, Cambodia and beyond.
Role Description The Administrative Assistant is a full-time, on-site role based in the Ho Chi Minh City Metropolitan Area.
Key responsibilities include scheduling meetings, coordinating calendars for team members, organizing documents and project files, and assisting with basic accounting or invoicing tasks as needed. The role also involves preparing correspondence and reports, supporting executive-level staff with administrative tasks, and liaising with clients, vendors, and consultants. The Administrative Assistant will work closely with the team to maintain efficient office workflows and accurate records.
Qualifications
Strong Administrative Assistance and Clerical Skills, including document management, scheduling, and office organization.
Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with clients, partners, and team members.
Experience providing Executive Administrative Assistance, such as calendar management, meeting coordination, and preparing correspondence or presentations.
Proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools); familiarity with basic accounting or invoicing is an advantage.
High level of accuracy, attention to detail, and time management, with the ability to prioritize multiple tasks in a fast-paced environment.
Prior experience in an architecture, design, or professional services environment is beneficial.
Relevant education or training in administration, business, or a related field is preferred.