Administrative Officer (Chinese Speaker) - Vietnam Office

Role Description: Responsible for accounting and administrative operations, including billing, invoicing, payment recording, sales reporting, and coordination with the factory accounting team. Supports logistics activities such as inventory, delivery coordination, and shipment documentation.
Responsibilities:
Review and verify sales orders, delivery invoices, and related documents for accuracy and completeness.
Prepare and coordinate POs, tax invoices, billing documents, invoices, receipts, and promotional discounts.
Monitor customer payments, allocate payments against outstanding balances, and record transactions in the system.
Update sales, delivery, and shipment information and prepare monthly sales reports.
Coordinate with the factory accounting department in Thailand and provide general accounting and administrative support.
Receive sales orders and plan product allocation and distribution according to customer requirements.
Coordinate and monitor deliveries to ensure products are delivered to customers according to the agreed schedule.
Perform other duties and responsibilities as assigned by the supervisor or management.
Qualifications:
Bachelor's degree in Accounting, Finance, Business Administration, or related fields.
Minimum 1 years of experience in accounting, sales administration, finance, or related fields.
Good understanding of billing, invoicing, receipts, payments, and basic accounting processes.
Experience coordinating with customers, sales teams, and accounting departments is preferred.
Good command of Chinese and English for communication and documentation is required.
Able to work under pressure and manage multiple tasks within deadlines.
Benefits:
Salary based on experience, plus performance bonus.
Travel allowance and work-related expenses.
Social security and other benefits according to company policy.
Skills:
Strong attention to detail and accuracy.
Good analytical and problem-solving skills.
Good coordination and communication skills.
Proficient in Microsoft Office, especially Excel.
Organized, responsible, and able to work independently.
Good teamwork and interpersonal skills.
Seniority Level: Associate Level