Administrative Officer II

Description
This is advanced office and court clerical work involving preparing, processing, and filing office and court documents, posting, and checking information, and performing specialized duties. Work may include providing guidance and/or direction to assigned office staff. An employee in this class is responsible for coordinating, assisting, and performing office management.
This class differs from the Administrative Officer I class by the more diverse, complex, or specialized work, the greater consequence of error, and the more limited review of work. Work requires the exercise of some judgment in accordance with instructions, court and office policies and procedures. Work is reviewed in progress and upon completion for accuracy, completeness, timeliness and adherence to guidelines and requirements.
Duties and Responsibilities
(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.)
Prepares a variety of forms, records, statements, correspondence, invoices, requisitions, transmittals, notices, minutes, questionnaires, surveys, and regular and statistical reports from notes, rough draft, or legal documents; proofreads documents and makes revisions utilizing computer systems to provide appropriate support.
Indexes and files correspondence, reports, records, and other materials according to predetermined classifications; searches for, verifies, and gathers information; maintains a filing system; enters a variety of data; prepares, processes, maintains, and distributes various records, reports, and files; maintains statistics and logs of information.
Prepares, maintains, and submits time and payroll records and reports; reviews time and payroll records for accuracy, completeness, and availability of accrued hours; maintains records of leave accrual and use.
Prepares and monitors date-sensitive paperwork and activities.
Assists in the collection of restitution; prepares bank deposit slips, checks, reconciles account transactions, and reviews bills if such duties are assigned to the position.
Prepares requests for pre-sentence report information; makes and distributes copies of confidential pre-sentence reports, if such duties are assigned to the position.
Assists Marshal in conducting Marshal's sales; collects necessary documents; keeps records of sale; prepares Marshal's deed, checks incoming documents from the court for assignment of service by marshals; schedules Marshal's sale of real property to satisfy judgment; notifies attorneys when property has been attached; prepares file for the actual sale, if such duties are assigned to the position.
Prepares monthly and annual statistical reports of division activities.
Schedules meetings; compiles and prepares necessary agendas and materials; arranges for facilities, food service, and travel; arranges rooms for meetings; serves as an ambassador of the Court, facilitating Court tours and events.
Attends meetings on behalf of the Court and records minutes as needed.
Prioritizes own work based on deadlines or other guidelines; makes recommendations and assists in implementing improvements in office policies and procedures; updates and maintains office, policy, procedure and financial manuals and directories.
Assists with special projects including monitoring progress, drafting schedules and progress reports.
Other duties as assigned or required.
Minimum Qualifications
(Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for this position is:)
Graduation from an approved high school or vocational school supplemented by Associate's Degree in secretarial science, business, or a related field, or graduation from an approved high school or vocational school and two to five years office support or clerical experience such as that obtained in the Administrative Officer I class. A combination of education and experience may be considered.
Position Factors
Considerable knowledge of business English, arithmetic, and modern office practices, procedures, methods, and equipment, including calculator, computer, and typewriter.
Considerable knowledge of computerized office programs.
Considerable knowledge of basic bookkeeping practices and procedures.
Considerable knowledge of rules of court, Virgin Islands Code, court and office policies and procedures of the area assigned.
Ability to make arithmetic computations and tabulations accurately.
Ability to maintain clerical records, assemble and organize data, and to prepare reports from such records.
Good organization, time management and scheduling skills.
Ability to understand and follow oral and written instructions.
Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.
Ability to explain and apply laws, rules, policies, and procedures.
Ability to establish and maintain effective working relationships with co-workers, attorneys, representatives of other agencies, the general public, the media, and occasionally angry and volatile individuals.
Ability to become familiar with legal land descriptions, as required by the position.
Ability to provide lead work supervision if required by the position.
Skilled in working under pressure of deadlines and maintaining a professional demeanor during stressful situations.
Ability to work independently as necessary.
Must exemplify the desired Court culture and philosophies.
The Judiciary of the U.S.
Virgin
Islands offers talented and motivated individuals an opportunity to work in an environment committed to upholding justice and dispensing the law, as well as a platform to make an impact on your community.
We offer a challenging but rewarding workplace with excellent benefit packages, cutting edge technology, opportunities for training, networking, growth, interaction with diverse teams, and fulfilling careers for new and experienced professionals. Join a team that will unlock your full potential and direct you a long-term career path that will catapult you to excellence!!
Our Competitive Benefits!
The judiciary offers our employees a satisfying and rewarding career with comprehensive benefits including:
Professional Growth and Advancement
Stable Employment
Training Opportunities
Health Insurance
Dental Insurance
Vision Insurance
Basic Life & AD & D Insurance
Optional Supplemental Life Insurance
19 Paid Holidays
13 Paid Vacation Days in First Year
19 Paid Vacation Days in Third Year
13 Paid Sick Leave Days per Year
Uniform
Telework
Health & Fitness Policy
Retirement Benefits
Worker's Compensation
Extended Sick Leave
Regular Work Schedule
Employee Assistance Program
Flexible Work Schedules
Health and Wellness Initiatives
Long Term Disability Insurance
Short Term Disability Insurance
Hospital Care Coverage
Critical Illness Insurance
Accident Injury Insurance
It is the continuing policy of the Judiciary of the Virgin Islands to afford equal employment opportunity to qualified individuals regardless of their sex, race, creed, disability, or national origin, and to conform to applicable laws and regulations.
Equal opportunity encompasses all aspects of employment practices to include, but not limited to, recruiting, hiring, training, compensation, benefits, promotions, transfers, layoffs, recall from layoffs, discipline, and department-sponsored educational, social, and recreational programs. Additionally, it is the policy of this department to provide its members a viable means for communicating and resolving grievances and complaints regarding unlawful discriminatory employment practices.
01
What is your highest level of education?
Less than High School Degree
High School Degree, GED or it's equivalent
Associate's Degree
Bachelor's Degree
02
How much clerical experience do you have?
No Experience
Less than 6 Months'
Six months to one year
Two years to four years experience
Five years or more years of experience
03
Please state which employer, the position title and the dates you gained your clerical experience.
04
What area/program is your degree in?
No Degree
Secretarial Science
Business
Criminal Justice
English
Communication
Required Question