* Primary Role of Position
- Admin Executive reports to the
HR Manager in implementing all administrative aspects of HR/Admin activities to make sure of the smooth and effective operation of the HR/Admin activities.
* Responsibilities
- Human Resources:
+ Implementation of welcome newcomer process.
+ Support and organize internal events (employee birthday, vacation, Christmas program, 8 March, 20 October, Children's New Year program, Year End Party...).
- Administrative:
+ Direct, listen, answer, transfer phone calls, receive / send mails.
+ Guiding guests when guests come to work at the company and notify relevant Functions.
+ Book air tickets, hotel rooms, order flowers, make visa... upon request.
+ Track and pay monthly expenses: stationery, photo, printer ink, phone, office drinking water ....
+ In charge of buying and selling office utensils, supplies, buying incense burning ceremonies.
+ Contact to repair or service suppliers when an office equipment or Internet service malfunction occurs.
+ Monitoring and managing office cleaning. ▪ Prepare logistical meeting/training (meeting rooms, projectors, tea, fruit ...) according to the meeting schedule of departments, prepare documents.
+ Keep records and documents of Administrative.
+ Implement / support and guide Functions to strictly follow the processes, regulations and regulations related to Human Resource Administration.
+ Ensure information security in the current function.