Assistant Operations Manager

* We are looking for a motivated individual with excellent language abilities to assist the Operations Manager in overseeing the day-to-day affairs of the department.
Fluency is necessary in either English or Chinese. Candidates whose main language is Chinese should be able to read/write in English (emails, records, and documentation).
* Duties include:
- Attend all department meetings, Engineering meetings, Production meetings
- Take meeting minutes, organise information and determine outstanding issues
- Follow-up and resolve outstanding issues, keeping the department on task, up to date, and on-schedule
- Monitor and report on the progress of department staff, including production designers, robotics technicians, 3D CAD technicians, mechanical technicians. Keep track of daily tasks of all team members
- Follow up with timeline and progress of department projects from the design stage to fixture manufacturing, robot group setup, pilot production and mass manufacturing
- Handle emails and documentation and administrative tasks of the department, keep track of employee absence and overtime
- Keep an eye on weekly production schedules to update technicians on times
- In charge of recruitment activities for the department, including creating Job Descriptions, posting and managing Job notices, screening candidate CVs, maintaining candidate information database, arranging interviews and following up with candidates after interviews
- Communicate with Purchasing teams (local and oversea) to purchase materials and items according to department need, keep tracks
- Support managing fixtures and materials at our department warehouse
* Salary
- 10-15 million VND