C&B Officer, Payroll

RMIT VIETNAM



RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.



HR DEPARTMENT



Our Human Resources department consists of a team of strategic HR professionals providing client focused, proactive and effective solutions and services for all RMIT Vietnam staff.



Our success is achieved by understanding our business and operating as a business partner to our clients. We deliver responsive, innovative and practical solutions and services. The HR team operates in a manner that supports the RMIT values and achievement of the business objectives. By providing tailored, quality human resources services and products and ensuring a high level of expert support and advice, the HR team enhances the ability of our stakeholders to meet their business objectives. This, in turn, enables University staff to better support the current and future student population at the University. The team shares insights with peers and management and our positive team culture relies on open communication, encouragement, recognition and continuous improvement, to work together and get things done.



YOUR ROLE



As a Compensation and Benefit Officer, Payroll, you will be primarily responsible for coordinating the whole payroll processing process to ensure the University's payroll, statutory contributions (social/health/unemployment insurance, Trade Union fees) and personal income tax are processed and settled accurately and on time; performing all activities related to the University's personal income tax compliance; managing remuneration structure of all employees in accordance with their contracts and the University's guidelines to ensure they get paid and enjoy their benefits in a fair and reasonable manner; and maintaining payroll and personal income tax calculation as well as reporting in compliance with applicable laws.



The range of duties includes but is not limited to the following key delivery areas.



Payroll and payroll related reports



Employment cost provision and reconciliation



Acting as the backup for the Tax Compliance Specialist



Others in payroll and personal income tax compliance areas, as and when required



The position holder will be expected to work collaboratively and proactively with other HR staff to deliver a high- quality stakeholder experience.



Position level: PSV5



Reporting to: Assistant Manager, Compensation, Benefits and HR Services



KEY ACCOUNTABILITIES



Payroll



Maintain remuneration structure of all employees up to date in accordance with their contracts and the University's guidelines (including salary packaging, purchased leave, and the likes)



Under limited supervision, proactively coordinate with HRBPs, departmental administrative members and other relevant people to ensure input data for payroll and personal income tax returns is collected and uploaded onto Workday and transferred to the payroll vendor (currently ADP) in an accurate, complete and timely manner



Perform calculation of pay elements processed out of system and submit them to Workday and/or ADP accurately and on time



Review output reports generated/provided by Workday and/or ADP to ensure they capture input data sufficiently and accurately



Cross-check output reports generated/provided by Workday and/or ADP to ensure they are accurate and in compliance with prevailing regulations governing payroll and personal income tax compliance



Resolve enquiries from employees related to payroll calculation, salary payment and others as relevant



Process payments of SHUI contributions, personal income tax liabilities, and Trade Union fees sufficiently and timely



Prepare and manage various paperwork for existing and leaving staff to legally support payments



Work closely with the C&B Officer, Compliance to exchange information to ensure workflows in both areas run smoothly



Personal income tax compliance - acting as the backup for the Tax Compliance Specialist, as and when needed (only required in the unavailability of the Tax Compliance Specialist in a short term (less than six months))



Be responsible for monthly and year-end personal income tax returns under the University's name and tax code; prepare/review personal income tax returns, declarations, and the likes provided by ADP



Be responsible for personal income tax finalization for expatriate members covering employment income paid by the University (e.g. for the first and the second tax years)



Prepare income statements and tax withholding receipts for staff, as and when required



Maintain up-to-date information of personal income tax laws and regulations; initially analyse and interpret tax laws and regulations and prepare technical reports on how they impact the University's operations



Others



Maintain records of payroll in compliance with the legislative requirements as well as the University's policies



Calculate employment cost provision and perform employment cost reconciliation



Coordinate payments on online banking systems



Resolve enquiries from employees related to the in-charge areas



Support in drafting correspondences with external parties, as and when required.



Others in the in-charge areas as assigned by the Assistant Manager or the Senior Manager, Compensation, Benefits and HR Services from time to time.



Apart from the above, the Payroll Officer will also provide other support, as and when required, as an HR team member.