Mô tả công việc
Executive Support & Schedule Management:
Manage the CEO's full schedule, including internal meetings, partner appointments, and domestic/international business trips
Coordinate recurring and ad-hoc meetings between the CEO and C-Level executives/Department Heads
Prepare detailed meeting agendas and take minutes
Compile post-meeting action plans, track all items through to completion.
Planning & Progress Tracking:
Collaborate with the CEO to develop operational plans on a weekly, monthly, quarterly, and annual basis.
Build and maintain an OKR tracking system across the entire company and each individual department; provide regular progress reports to the CEO.
Internal Coordination:
Serve as the official communication link between the CEO and all branches/departments, ensuring that information, directives, and feedback are conveyed accurately, promptly.
Monitor commitments, deadlines, and deliverables of each department; consolidate findings and report to the CEO ahead of periodic review sessions.
Ensure CEO decisions are clearly documented, communicated to the right stakeholders, and executed in line with the intended direction.
Identify and escalate conflicts, disagreements, or coordination barriers between departments to the CEO.
Information, Document & Reporting Management:
Draft, review, and edit key documents including reports, proposals, preliminary contracts, and business correspondence as directed by the CEO.
Build and maintain an organized, easily accessible, and secure document management system.
Prepare professional and visually compelling presentations (PowerPoint / Google Slides / Canva) for important meetings.
Maintain absolute confidentiality over sensitive internal information, including financial data, business strategy, and senior personnel matters.
Compile and submit weekly, monthly, and quarterly reports to the CEO in the required format and within set deadlines.
External Relations & Partner Support:
Support the CEO in hosting, and building relationships with strategic partners, key clients, and stakeholders both domestically and internationally.
Assist in planning, preparing content and organizing events chaired by the CEO.
Help the CEO prepare company profiles and introduction materials for meetings with partners and investors.
Research, Analysis & Decision-Making Support:
Research and propose new tools, processes, and methodologies to enhance the operational effectiveness of the CEO and senior leadership team.
Provide recommendations and advisory input to the CEO on matters related to contracts, documentation, and legal procedures.
Yêu cầu
Bachelor's degree in a relevant field.
Minimum 2-3 years of experience as a Secretary, Executive Assistant, or equivalent role.
Preference given to candidates with experience in a technology company, startup, or fast-growing organization.
An interest in technology, digital products, or mobile applications is a plus; hands-on experience in these areas is an added advantage.
Demonstrated experience in building professional and visually compelling presentation slides.
Strong English communication skills
Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously without missing a beat.
Absolute integrity, trustworthiness, and a strong sense of responsibility when handling confidential internal information.
Strong interpersonal and influencing skills, with the ability to work effectively across all levels of the organization - from staff to senior leadership.
Quyền lợi
Working in a young, dynamic environment with opportunities for career advancement.
Negotiable salary based on competency, guaranteed to be market-competitive.
Quarterly and annual performance bonuses, plus a guaranteed 13th-month salary.
Salary review 2 times/year.
Providing working equipment (at the office or at home depending on employee preference).
Participation in major domestic and international events organized by our partners: Google, Facebook, TikTok, etc.
Travel, team building, events, and annual health check-ups - 100% company-funded (optional participation).
Diverse sports activity club: Pickleball, Football, Badminton, etc.
Various entertainment facilities at the office: Billiards, Table Tennis, PS5, Board Games, etc.
Gifts for holidays, Tet, work anniversaries, birthdays, and other special occasions.
Thông tin khác
Thời gian làm việc
Thứ 2 - Thứ 6 (từ 08:15 đến 17:45)
Thông tin chung
Nơi làm việc
- - Đà Nẵng: 217 Lê Duẩn, Phường Thanh Khê (quận Thanh Khê cũ)