CEO Assistant

Executive Support & Schedule Management:
Manage the CEO's full schedule, including internal meetings, partner appointments, and domestic/international business trips
Coordinate recurring and ad-hoc meetings between the CEO and C-Level executives/Department Heads
Prepare detailed meeting agendas and take minutes
Compile post-meeting action plans, track all items through to completion.
Planning & Progress Tracking:
Collaborate with the CEO to develop operational plans on a weekly, monthly, quarterly, and annual basis.
Build and maintain an OKR tracking system across the entire company and each individual department; provide regular progress reports to the CEO.
Internal Coordination:
Serve as the official communication link between the CEO and all branches/departments, ensuring that information, directives, and feedback are conveyed accurately, promptly.
Monitor commitments, deadlines, and deliverables of each department; consolidate findings and report to the CEO ahead of periodic review sessions.
Ensure CEO decisions are clearly documented, communicated to the right stakeholders, and executed in line with the intended direction.
Identify and escalate conflicts, disagreements, or coordination barriers between departments to the CEO.
Information, Document & Reporting Management:
Draft, review, and edit key documents including reports, proposals, preliminary contracts, and business correspondence as directed by the CEO.
Build and maintain an organized, easily accessible, and secure document management system.
Prepare professional and visually compelling presentations (PowerPoint / Google Slides / Canva) for important meetings.
Maintain absolute confidentiality over sensitive internal information, including financial data, business strategy, and senior personnel matters.
Compile and submit weekly, monthly, and quarterly reports to the CEO in the required format and within set deadlines.
External Relations & Partner Support:
Support the CEO in hosting, and building relationships with strategic partners, key clients, and stakeholders both domestically and internationally.
Assist in planning, preparing content and organizing events chaired by the CEO.
Help the CEO prepare company profiles and introduction materials for meetings with partners and investors.
Research, Analysis & Decision-Making Support:
Research and propose new tools, processes, and methodologies to enhance the operational effectiveness of the CEO and senior leadership team.
Provide recommendations and advisory input to the CEO on matters related to contracts, documentation, and legal procedures.