Chief of Staff (Special Assistant to the CEO) - Up to 45M

About the Role
Luxemalt Distribution is a premium wine, spirits, and beverage distribution company operating across Vietnam. We represent world-class brands and serve a growing portfolio of trade and retail clients. Luxemalt sits within a broader group of business interests led by the same principal, spanning multiple industries and verticals.
This is a cross-functional role at the centre of how the business runs. While Luxemalt will be the primary focus, the Chief of Staff works directly with the CEO across all active business interests - owning projects, managing key accounts, coordinating operations, and ensuring that commitments are met with precision. The scope of this role will grow with the portfolio.
This role is equal parts strategy and execution. You will have the authority to direct and coordinate supporting teams to achieve your goals, but a significant part of this job requires personal, hands-on delivery - managing the details, doing the ground work, and seeing things through to completion. You will be expected to lead, decide, and deliver.
Key Responsibilities
Project Management
- Own and drive strategic and operational projects from initiation through to completion
- Build and maintain project plans, timelines, and accountability frameworks
- Proactively identify blockers and resolve or escalate before they become problems
- Prepare briefings, status updates, and decision-ready summaries for the CEO
Account & Customer Management
- Serve as a key point of contact for priority clients and trade partners
- Manage commercial relationships with professionalism, responsiveness, and attention to detail
- Coordinate across internal teams to ensure client commitments are met on time
- Track and follow up on outstanding proposals, orders, and account actions
- Manage content submissions and deliverables to stakeholders
- working with the marketing team to ensure materials are accurate, on-brand, and delivered on time
Operations
- Support the operational running of the business across sales and supply chain
- Identify process inefficiencies and implement improvements with measurable impact
- Maintain accurate records, trackers, and reports across key business functions
- Coordinate between departments to ensure alignment and timely execution
Events Management
- Plan and execute brand events, trade tastings, product launches, and client entertainment
- Manage vendor relationships, logistics, budgets, and post-event reporting
- Own events end-to-end
- from planning and logistics through to on-the-ground execution and post-event follow-through
Executive Support & Special Projects
- Act as a trusted extension of the CEO - taking on high-priority tasks that require discretion and reliability
- Lead ad-hoc strategic initiatives as directed, including research, analysis, and stakeholder coordination
- Draft high-quality communications, proposals, and presentations on behalf of the CEO
- Maintain confidentiality at all times across commercially sensitive information