Commercial Staff ( Construction Valuation Practicing Certificate - Grade 1)

Duties and responsibilities for this position include but are not limited to the following:
1. To work in project development and bidding procedure for advisor and construction work activities by ensuring compliance with related regulation in Vietnam :
• To take leading preparation of bidding documents such as scope of work, cost estimation, ITB for any procurement activities (such as advisor for the project company and construction work before main construction work), based on the instruction from BOM members.
• To support BOM members to prepare the documents for selection procedure (such as Invitation to Bid or Request for Proposal, etc.,) to ensure the compliance of any Vietnamese regulation.
2. To support the BOM members for project matters including but not limited to:
• To assist the BOM members in translating project documents, arranging and managing meetings and meeting schedules, attending meetings with the contractors, suppliers and local authorities; and making minutes
• To maintain and develop the relationship with relevant local authorities at working level for smooth coordination work, identify new key contacts and update these changes to the BOM members
• To study legal procedures of the Vietnamese government in obtaining permits/licenses for the project and follow the permits/licenses application process in relevant government authorities.
• To look for, gather information about potential suppliers, contractors for the project purposes as per request from the BOM members and submit accurate and timely reports
• To engage and maintain active liaison with developers/sponsors, consultants, contractors and related government bodies at working level. Immediately report to BOM members if any issues identified or aroused
• To properly arrange and file the coming in and coming out letters/correspondences relating to communication with related government bodies, sponsors, consultants or contractors in hard and soft files
• To properly arrange and file the commercial project agreements/contracts etc. in both hard soft files
• To coordinate and assist the BOM members in arranging and organizing company events
• To regularly update and report to the BOM members with situation of the companies operating in Quang Ninh province, any issues aroused due to the operations; and the changes/updates in local government policy to apply for these enterprises or any upcoming important events/movements of the relevant authorities in Quang Ninh and Cam Pha
• To perform other tasks as per request.
3. To support BOM members for project technical issues including but not limited to:
• To support BOM members in following up with project issues such as laydown area, accommodation area, noise, water, disposal area etc.
• To timely and accurately report the important issues or work progress daily or weekly
• To draft relevant correspondences/email, translate and send to relevant parties
• To coordinate and manage the site work of the contractors
• To perform other jobs as per request.