Commercial Staff

Job Summary:
The Commercial Staff (Product Sales) is responsible for supporting the daily commercial operations of fuel and/or petrochemical products in accordance with established processes and procedures. The role focuses on implementing offtake agreements and spot sales, coordinating product delivery, processing commercial documentation, following up invoices and payments, and maintaining effective relationships with customers and relevant stakeholders.
Key Responsibilities
1. Offtake Agreement and Sales Execution
- Implement fuel and/or petrochemical product offtake agreements within the assigned scope.
- Support the execution of spot sales for relevant products and intermediates.
- Ensure that commercial transactions are carried out in accordance with contractual terms, internal procedures, and applicable requirements.
2. Sales Administration and SAP Processing
- Perform relevant sales transactions and administrative activities in SAP.
- Review and confirm commercial information, including product quantity, selling price, delivery details, and other relevant transaction data.
Maintain complete and accurate sales records, supporting documents, invoices, and commercial data.
3. Product Delivery Coordination
- Coordinate with relevant departments, sections, customers, and other related parties to arrange the timely delivery of products and intermediates.
- Follow up delivery progress and communicate with relevant stakeholders to address operational or commercial issues.
- Support the smooth execution of sales transactions from order confirmation through delivery completion.
4. Invoicing and Payment Follow-up
- Coordinate with the Accounting team to prepare and issue invoices accurately and on time.
- Prepare and complete payment dossiers and other required documents for submission to customers.
- Monitor payment status and follow up with customers and internal stakeholders to support timely payment collection.
5. Customer and Stakeholder Coordination
- Establish and maintain effective working relationships with offtakers, spot buyers, customers, and other relevant business partners.
- Coordinate with internal departments to ensure consistent communication and effective execution of sales activities.
- Respond proactively to commercial and operational matters within the assigned scope.
6. Document and Data Control
- Control, file, and maintain commercial contracts, transaction records, invoices, payment documents, and relevant data.
- Ensure the accuracy, completeness, consistency, and traceability of commercial documentation.
- Follow established document control and data management procedures.
7. Reporting
- Prepare regular and ad-hoc internal and external reports relating to fuel and/or petrochemical product sales and relevant intermediates.
- Provide accurate commercial information and supporting data as required by management and relevant stakeholders.
- Support the preparation of reports required by competent authorities, sponsors, lenders, and internal management.
8. Other Responsibilities
- Support basic procurement and budgeting activities in accordance with established procedures when assigned.
- Identify and promptly report commercial, documentation, delivery, invoicing, or payment issues.
- Perform other relevant duties assigned by the direct supervisor or department management.