Contract Management Specialist

RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
Rewards and Benefits:
Competitive salary package and allowances
Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)
Private health insurance and wellness programs
Professional development and career advancement
Access to state-of-the-art facilities and resources
A vibrant and diverse campus life and more!
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: www.rmit.edu.vn/careers
Position Summary
The Contract Management Specialist in the Legal Services Group is a service focused, point of contact for contract management within RMIT. The role supports Associate Director - Legal and Compliance and team to develop, maintain, and support compliance with contract management and compliance processes, policies and systems within RMIT in a timely and customer focused manner.
Reporting Line
Reports to: Associate Director, Legal & Compliance
Key Accountabilities
1. Contract management and compliance task:
Support and facilitate compliance with processes and systems for the management of contract information, contract approvals, contract reporting and contract execution
Support and facilitate the University's compliance with contract management and compliance programs.
Support and undertake data management and contract administration for the L&C, maintain contract registers for reporting to management as required from time to time.
Comply with and facilitate the use of physical stamp & electronic sign off processes and procedures to enable proper execution of RMIT contracts.
Support and facilitate the automation & digitalization project in contract management lifecycle.
Support and facilitate the University's compliance with a range of legislative provisions by reviewing and assessing departmental compliance self-assessments.
2. Administrative tasks:
Be the contact point of L&C to provide support in contracting e.g. templates, guidance, etc.
Administer the Service Connect for Legal & Compliance department.
Assist in managing the L&C's suppliers and budget.
Make sure the payment claim is proceeded properly.
Archive documents properly
Support the L&C team.
3. Other tasks as assigned by the Associate Director, Legal & Compliance.
Manage the legislative/policy change communication process.
Perform periodic review of the contract template in place and propose further templates where required.
Be accountable for your own actions and workload to positively influence the team culture and consistently demonstrate RMIT's values.
Comply with all RMIT policies and procedures