Document Control Manager (Gia Binh Project)

Mô tả công việc
Mức độ phù hợp và xếp hạng của bạn so với ứng viên khác như thế nào?
1. Document Management & Control
Establish and maintain document control policies, procedures, templates, and standards.
Develop document numbering, coding, filing, archiving, and retention systems.
Manage the full document lifecycle including submission, review, approval, distribution, revision, archiving, and handover.
Ensure document accuracy, completeness, traceability, and version control.
Maintain project master document registers and monitor document status.
2. Electronic Document Management System (EDMS)
Act as the key administrator for EDMS platforms such as Autodesk Construction Cloud (ACC), Aconex, SharePoint, Procore or equivalent systems.
Configure workflows, review and approval cycles, document permissions, metadata, and folder structures.
Support project stakeholders in using document management systems.
Monitor system performance and resolve document control issues.
3. Project Documentation Coordination
Serve as the central point of contact for all project documentation matters.
Coordinate with project teams, consultants, contractors, and external stakeholders to ensure timely document submissions and approvals.
Monitor documentation KPIs and report project documentation status to management.
Support project close-out and handover documentation.
4. Team Leadership
Lead, mentor, and develop the Document Control team.
Allocate workloads and monitor team performance.
Conduct training on document control processes, standards, and systems.
Drive continuous improvement initiatives within the document management function.
5. Compliance & Governance
Ensure compliance with company policies, document management standards, regulatory requirements, and project governance frameworks.
Support internal and external audits.
Establish measures to protect document confidentiality and information security.
6. Reporting & Continuous Improvement
Prepare regular management reports and documentation KPIs.
Identify opportunities for process optimization and digital transformation.
Recommend and implement best practices in document and information management.