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About GEM Corporation
GEM Corporation is a leading technology solution and service provider with over 10 years of experience delivering innovative and impactful transformation to global clients, including Fortune 500 companies and organizations of all sizes. We operate in diverse markets worldwide, including Japan, Australia, the EU, Singapore, and more.
Our expertise spans across various industries, including Financial Services, Education, Retail, ECommerce, EdTech, Healthcare, Logistics, Manufacturing, and others. We excel in Agile methodologies and possess strong technological expertise coupled with deep domain knowledge.
Driven by an unwavering ambition for global expansion, GEM Corporation consistently achieves remarkable year-over-year growth. With over 500 consultants across offices in Hanoi, Ho Chi Minh City, and Tokyo, we are a fast-growing enterprise seeking talented individuals to join our dynamic team. At GEM, we prioritize professional excellence to deliver exceptional customer experiences while fostering a global mindset and a multicultural working environment. Embracing diversity, we welcome international talents to collaborate on exciting projects with our skilled team, offering a unique opportunity for young professionals to thrive in a vibrant and professional setting at a leading IT service provider.
PROJECT ASSISTANT INTERN
Position Overview
- We are looking for a Project Assistant Intern to support Project Managers and project teams in day-to-day project coordination, documentation, communication, and project administration.
- This role provides practical exposure to software project management, project operations, stakeholder coordination, and Agile delivery, and is suitable for candidates interested in developing a career as a Project Coordinator, Project Manager, Scrum Master, or Delivery Manager.
Key Responsibilities
- Project Coordination
- Support Project Managers in coordinating daily project activities.
- Follow up with project members on assigned tasks, deadlines, and project actions.
- Assist in tracking project milestones, deliverables, dependencies, and pending items.
- Support coordination between internal teams including Development, QA, BA, UI/UX, and other stakeholders.
- Project Monitoring
- Assist in maintaining project plans, task lists, timelines, and project trackers.
- Track project progress and highlight overdue tasks or potential risks to the Project Manager.
- Support collection of project status updates from team members.
- Assist in preparing weekly or periodic project status reports.
- Meeting C Communication Support
- Arrange and coordinate project meetings when required.
- Prepare meeting agendas, materials, and supporting documents.
- Attend project meetings and prepare clear meeting minutes.
- Track action items, owners, and deadlines after meetings.
- Follow up with relevant stakeholders to ensure agreed actions are completed.
- Project Documentation
- Maintain and organize project documentation.
- Support preparation and updating of:
- Project plans
- Meeting minutes
- Action trackers
- Risk/Issue logs
- Status reports
- Resource trackers
- Project dashboards
- Ensure project information and documents are updated and accessible to relevant team members.
- Project Administration
- Support Project Managers with resource and project administration activities.
- Assist in preparing project-related reports and presentation materials.
- Support coordination of onboarding/offboarding activities for project members.
- Assist with other operational tasks required to ensure smooth project execution.
Requirements
- Final-year student or recent graduate in:
- Business Administration
- Information Technology
- Information Systems
- Economics
- Project Management
- or related fields.
- Strong organizational and time-management skills.
- Good communication and interpersonal skills.
- Detail-oriented with a strong sense of responsibility.
- Able to manage multiple tasks and follow up proactively.
- Comfortable working with different stakeholders and teams.
- Good written and spoken English is preferred.
Nice to Have
- Basic understanding of software development projects.
- Knowledge of Agile/Scrum methodologies.
- Familiarity with Jira, Confluence, Microsoft Excel/Google Sheets, PowerPoint/Google Slides, or similar tools.
- Previous experience organizing university projects, clubs, events, or team activities.
- Basic knowledge of project management concepts such as scope, schedule, risk, issue, and resource management.
What You Will Learn
- Practical project management and coordination skills.
- Software development lifecycle and Agile project delivery.
- Project planning, monitoring, and reporting.
- Stakeholder and cross-functional team communication.
- Risk, issue, and action tracking.
- Professional working practices in technology projects.