Executive Assistant, Based in Hanoi.

TỔ CHỨC HỢP TÁC PHÁT TRIỂN ĐỨC (GIZ)

Địa điểm làm việc: Hà Nội

Hết hạn: 28/04/2023

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Mô tả công việc

Executive Assistant "Environment, Climate Change and Agriculture Cluster"
Duty station: Hanoi
Duration: Starting ASAP for 2years contract
Main responsibilities and tasks:
• Secretariat works and services such as organizing schedule and appointments for the Cluster Coordinator, preparation of appointments and meetings, management of correspondence, preparation of business travel, file management, and others;
• Office management and coordination such as support to the office structure of the Cluster, ensuring flow of information within the Cluster and the with the Country Office of GIZ Viet Nam, managing information requests, visitor management, and others;
• Administration such as maintaining a filing system for the Cluster Coordinator and Cluster Management Team, maintains and updates the filing system for incoming and outgoing letters, e-mails on a daily basis, and others;
• Data Protection such as working closely with GIZ Country Office and GIZ head quarter to be updated with GIZ's most recent requirements/ set up, keeping up to date with Vietnam's provisions on data protection, ensuring that all staff in the Green Cluster is up to date with regulations, requirements and templates (e.g. admin, PR + Coms, advisors), conducting updating sessions and give advice to Green Cluster projects;
• Support the Green Cluster where needed, for example assisting international staff members, in close collaboration with projects and country office in acquiring visas, work permits, drivers licences etc., assisting Green Cluster team members in administrative tasks (e.g. procuring flight tickets, undertaking hotel bookings, local and international travel, etc.), supporting the Admin Team of the Green Cluster in the preparation of GIZ internal control exercises, assisting in procurement of materials and equipment required by the CC team.
• Perform other duties and tasks at the request of management.

Yêu cầu công việc

Minimum requirements:
• A University Degree or equivalent in a relevant discipline such as business administration or public administration
• At least 5 years of professional working experience in the area concerned; experience in a similar position in a project/ programme in international development cooperation is an asset
• Strong experience in general administration and especially office management and logistics
• Proficiency in visa process is an asset
• Full proficiency in information technologies and Microsoft applications
• Vietnamese mother tongue and full proficiency in English both spoken and writing; good knowledge of German is an asset
• Excellent management, communication and interpersonal skills
• Dynamic, reliable and open-minded character having the willingness to excel and perform on a high-level, even under pressure and tight deadlines
• High sense of responsibility and ability to keep information confidential.
• Willingness to travel nationally
GIZ is committed to create an appreciative work environment, irrespective of age, ethnic background and nationality, gender and gender identity, physical and mental abilities, religion and worldview, sexual orientation and social background. We ensure human resource processes live up to the diverse competencies and talents of all employees, as well as satisfy our performance expectations.
Successful candidates will enjoy good working conditions, competitive benefits and compensation and good policies of training and development.
Interested qualified candidates are invited to send the GIZ Application Form in English, copies of relevant certificates and references, either by email or by post (to GIZ Office Hanoi, 6th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam) before 15th April 2023.
Note: Please state "Application for the position of Executive Assistant_Environment, Climate Change and Agriculture Cluster " in the subject line or on the envelope. The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.
Please visit our page GIZ Viet Nam - Career Opportunities at [protected info] to download the GIZ Application Form.
GIZ - YOUR PARTNER FOR A BETTER FUTURE

Quyền lợi được hưởng

In accordance with Company Policy

Thông tin khác

Ngày Đăng Tuyển
29/03/2023
Cấp Bậc
Nhân viên
Ngành Nghề
Hành chánh/Thư ký
, Phi chính phủ/Phi lợi nhuận
, Biên phiên dịch
Kỹ Năng
Administrative Support, Program Management, Business Administration Management, German, Public Administration
Ngôn Ngữ Trình Bày Hồ Sơ
Tiếng Anh