Executive Assistant Of University Council

JOB OPPORTUNITY
The Secretary of University Council reports directly to the University Council's Chief of staff.
The Secretary of the University Council plays a pivotal role in supporting the University Council by providing comprehensive assistance to the President and Provost in their duties. This includes managing schedules, coordinating travels, facilitating communication, overseeing projects, committees management, and ensuring the smooth day-to-day operations of the University Office. Beyond these responsibilities, the Secretary also handles logistical preparations, collaborates closely with other stakeholders-such as faculty, staff, and external partners-and serves as a key liaison to enhance operational efficiency and support the university's strategic objectives.
POSITION RESPONSIBILITIES
Governance and Compliance Support
• Act as the primary support and advisor on governance matters, ensuring the University Council functions in compliance with legal and regulatory standards.
Council and Committee Support
• Act as a coordinator for all meeting requests by VinUniversity Office (VINO), overseeing the preparation of meeting minutes, ensuring timely follow-up actions are completed and maintaining accurate records of proceedings.
Liaison and Communication
• Represent the Office on specific university-wide efforts, working groups and committees, develop and maintain productive relationships with a range of stakeholders across campus and in the community.
• Facilitate communication between the University Council, administration, faculty, and external stakeholders to promote transparency and informed decision-making.
• Work and maintain relationship with the network of the President and Provost and external stakeholders; support in the public communication section.
Strategic Planning Support
• Contribute to the university's strategic planning processes by providing support to align governance practices with institutional goals.
• Design and implement operational initiatives by creating detailed work plans, collecting and synthesizing pertinent data, conducting research, and analyzing findings to formulate actionable recommendations.
Operational Efficiency
• Provide staff support for campus-wide initiatives and high-priority projects, ensuring smooth progress and adherence to timelines.
• Oversee the VinUniversity Office (VINO) budget to maximize efficiency, assess effectiveness, and enhance initiatives, ensuring seamless implementation and timely completion.
Other duties as assigned