Executive Assistant to CTO

VNG Corporation

Địa điểm làm việc: Hồ Chí Minh

Hết hạn: 09/02/2021

Chi tiết công việc
Giới thiệu công ty

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Executive Assistant to CTO

Mã vị trí: 21-HR PY-0883

Nơi làm việc: Tp.Hồ Chí Minh

Lương: Thỏa thuận

Mô tả công việc

Calendar management:

· Create all meetings required by the CTO;

· Validate that all meetings that require the CTO's attention include a specified agenda, location details, and any call in or video details. If meetings requests do not include an agenda request should be made to the sender for more information;

· Have the responsibility to understand the priorities of the various meetings and rearrange schedules as needed;

· Monitor scheduled calendars: confirm the days agenda, check for conflicts, and communicate with the CTO in case of any issues/ changes;

· Follow up meetings, EA should reach out to the team members to make sure they come prepared or else have the discussed rescheduled;

· Color coding for Outlook calendars;

Staff meetings:

The EA plays a large role in the regular staff meetings, town halls, and other recurring meetings driven by the CTO to help improve communication. Key responsibilities include:

· Agenda - EA should reach out to the attendees of the staff meeting a few days before the event to collate the various topics of discussion;

· Meeting minutes - Discussions, decisions, and actions should be documented and posted on the team site. Follow ups should happen as needed;

· Sometimes the EA will own the communication of topics that are company wide and that get reinforced in the meeting;

· Location & logistics

Scheduling Cadence:

· Staff meetings - weekly - meeting of CTO direct leadership team and special guests from time to time;

· Townhalls - Quarterly - Meeting with the entire Engineering/PMO organization to talk about business priorities

· Monthly meetings with groups of team members of various levels for an ad hoc "coffee chat";

· Office hours - TBD - regular time that the CTO is available for questions from the entire team. Coordinate a call / zoom / along with a place to capture anonymous questions in advance and during the call;

General support needs:

· Occasional need for water/coffee/tea/lunch during busy times;

· Translation support in documents as needed;

· Support for direct reports and engineering staff as required;

· Travel arrangements for any business travel;

· Support recognition efforts of CTO for key staff;

· Meetups - Hosting of afterhours meet up for tech community beyond VNG;

· Printing of documents as needed;

· Support in general paperwork, regular reporting, and metrics;

· Action tracking for key staff;

Yêu cầu

· Have at least 2 years of working experience as an executive assistant or other relevant administrative support experience;

· Have working experience in Technology Industry is advance;

· Good English is a must;

· Excellent in MS Office tools;

· Ability to multitask and prioritize tasks;

· Excellent at time management skills;

· Strong at organizational skills, critical thinking, and effective written and verbal communication skills are needed. Proven success in working in a diverse, multi-cultural environment is required;

· Must be able to meet deadlines in a fast-paced quickly changing environment;

· A proactive approach to problem-solving with strong decision-making skills;

· Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information

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