Executive Assistant

1. Administration
• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visa and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff
2. Reports
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Assisting in other reports as required
3. Ad-hoc
• Other assignments from General Manager