Role Overview
As a member of relevant technical working group, the Finance Business Partner (Internal) provides financial and technical support to other departments and staff, ensuring that all programme and project activities comply with ActionAid's financial policies and procedures. The role offers guidance and advice to promote sound financial management and accountability across all areas of implementation. The Finance Business Partner (Internal) is responsible for ensuring quality, compliance, and effective management of financial resources within assigned programmes and projects. He/she has the authority to review and reject any payments or expenditures that do not comply with ActionAid's financial policies or the approved project/programme budgets.
Key Accountabilities/ Responsibilities:
• Ensure that all financial activities within assigned programmes and departments comply with ActionAid's financial policies, procedures, and internal control standards.
• Review and verify financial transactions, documentation, and budget requests to ensure accuracy, eligibility, and alignment with approved budgets.
• Process payments, control bank and cash transactions, and maintain up-to-date records of creditors and debtors at the national level.
[I] Financial management and compliance
• Accurately input accounting data into the financial system and ensure proper filing and safekeeping of vouchers and supporting documents.
• Manage payroll operations, including salary disbursement, personal income tax (PIT), and social insurance payments, in compliance with legal and organisational requirements.
• Prepare and consolidate data to support the development of ActionAid's quarterly, biannual, and annual financial reports.
• Support the preparation, review, and monitoring of budgets and forecasts, ensuring completeness, accuracy, and timeliness.
• Exercise delegated authority to withhold or reject payments that do not comply with financial regulations, donor requirements, or approved budgets.
[II] Financial analysis and reporting
• Conduct regular financial analysis of assigned programmes and projects to monitor budget utilisation, identify variances, and recommend corrective measures.
• Provide periodic financial updates, forecasts, and insights to reporting project/program team, budget holders, and the Head of Finance.
• Contribute to organisational financial planning and performance reviews through data-driven financial assessments.
[II] Financial planning and analysis
• Participate in the budgeting and planning processes for new projects and ActionAid's overall programmes, ensuring accuracy, compliance, efficient resource use, and alignment with organisational priorities.
• Conduct financial analysis to monitor spending trends, identify potential risks, and recommend corrective actions.
• Provide financial insights to support management decision-making and organisational learning.
[III] Internal coordination and advisory support
• Collaborate closely with programme, operations, and other departments to integrate financial perspectives into planning, implementation, and evaluation.
• Provide technical advice and capacity support to staff and budget holders to strengthen understanding and compliance with financial policies.
• Serve as a key liaison between the finance team and other internal departments to ensure smooth financial coordination.
[IV] Risk management and aud
it support• Identify and report potential financial or compliance risks to the Head of Finance and relevant management teams.
• Support internal audit processes, facilitate reviews, and ensure timely implementation of audit recommendations.
• Contribute to maintaining financial transparency, accountability, and integrity across all organisational operations.
• Contribute to improving internal financial systems, tools, and procedures to enhance efficiency and consistency.
[V] Systems improvement, capacity building and learning
• Support financial data management and ensure proper documentation and archiving financial information.
• Support partner organisations in strengthening their financial management capacity through training, mentoring, and regular compliance monitoring.
• Share lessons learned and best practices to strengthen ActionAid's internal financial management capacity.
[VI] Other duties
• Other tasks assigned by the Line Manager.
