Finance Operations Specialist

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Principle duties:
Manage and optimize financial operations across the group organizations. Oversee end-to-end financial processes including accounts payable (AP), accounts receivable (AR), and/or other financial operations tasks such as Administration and Reporting, etc; ensuring accuracy, timeliness, and compliance with company policies.
Maintain precise financial records, coordinate and uphold strong relationship with internal teams, for billing and payment operations.
This position also supports month-end/year-end closing activities and contributes to financial reporting, process improvements, and administrative tasks to ensure smooth and efficient financial operations.
Financial Processing & Operations:
• Manage end-to-end invoice processing for either or both suppliers (AP) and clients (AR), verifying accuracy of amounts, purchase orders, approvals, and tax details.
• Process and validate financial data across designated platforms, ensuring adherence to company standards and client-specific requirements.
• Coordinate billing operations including issuing invoices, managing payment schedules, and uploading documentation to relevant portals.
• Utilize financial systems such as Xero, SAP, and other ERP platforms for recording and managing all financial data, maintaining a high level of accuracy in all entries.
• Support cross-functional financial processes to ensure timely and correct transactions across all business units.
Payments & Reconciliation:
• Perform regular reconciliations of financial accounts, including bank reconciliations and vendor/client statement reconciliations, to verify transaction accuracy.
• Accurately allocate and record payments in the accounting system and maintain up-to-date tracking files for financial transactions.
• Monitor aging reports and proactively follow up on overdue items to ensure timely collections and payments.
General Ledger Activities:
• Maintain and reconcile GL accounts on a regular basis.
• Assist with fixed asset accounting activities, including capitalization, depreciation, and disposals.
• Support intercompany accounting and reconciliation processes.
• Ensure compliance with IFRS, local accounting standards, and internal financial controls.
Data Management & Reporting:
• Record all vendors and client's data to the systems, ensuring entries are correct, properly documented, and compliant with accounting standards.
• Maintain accurate and up-to-date financial records, continuously updating internal tracking systems to reflect real-time status of transactions.
• Assist with month-end and year-end closing activities by preparing required documentation.
• Support external and internal audits by providing necessary information and supporting documents in a timely manner.
• Extract and analyze financial data as needed to support operations and decision-making.
Administrative Support:
• Maintain and update master data records, including vendor and client information such as banking details, tax codes, and contact information.
• Organize and digitize financial documents for record-keeping purposes, ensuring proper filing for easy retrieval and audit compliance.
• Provide general support to the finance team and perform other related duties as assigned. This may include special projects or process improvement initiatives.