General Affairs Manager (Trưởng Phòng Tổng Vụ)
Smart OSC _ HCM
Địa điểm làm việc: Hà Nội, Hồ Chí Minh, Đà Nẵng
Hết hạn: 02/10/2024
- Chi tiết công việc
- Giới thiệu công ty
Mức lương: Thương lượng
Loại hình: Toàn thời gian
Kinh nghiệm: 5 năm
Mô tả công việc
Office Management:
• Oversee the daily operations of the office, ensuring a smooth and efficient working environment.
• Manage office supplies and equipment, ensuring that all necessary resources are available and maintained.
• Develop and implement office policies and procedures to enhance operational efficiency.
Administrative Support:
• Provide administrative support to various departments
• Handle correspondence, documentation, and reports, ensuring accuracy and timely delivery.
• Support paperwork, procedure to apply visa, passport, work permit for staff
• Support clerical duties, advanced request, payment request between staff and Finance Department
Facilities Management:
• Ensure the maintenance and upkeep of office facilities, including liaising with vendors and service providers.
• Manage office leases, renovations, and relocations as required.
• Conduct regular inspections to ensure facilities are safe, clean, and well-maintained.
Health and Safety:
• Develop and implement health and safety policies to ensure a safe working environment for all employees.
• Conduct regular health and safety audits and ensure compliance with local regulations.
• Organize health and safety training sessions and emergency drills.
Budget Management:
• Prepare and manage the general affairs budget, ensuring cost-effective and efficient use of resources.
• Monitor and control expenses related to office operations and facilities management.
• Provide regular financial reports and budget forecasts to senior management.
Vendor Management:
• Negotiate contracts and manage relationships with vendors and service providers.
• Ensure the timely delivery and quality of services provided by external partners.
• Evaluate vendor performance and recommend improvements or changes as necessary.
Policy Development:
• Develop and implement general affairs policies and procedures to enhance office operations.
• Ensure that all policies are communicated effectively and adhered to by all employees.
• Regularly review and update policies to ensure compliance with regulations and best practices.
Team Management:
• Lead and manage the general affairs team, providing guidance, support, and development opportunities.
• Foster a positive and collaborative working environment within the team.
• Conduct performance evaluations and provide constructive feedback.
• Oversee the daily operations of the office, ensuring a smooth and efficient working environment.
• Manage office supplies and equipment, ensuring that all necessary resources are available and maintained.
• Develop and implement office policies and procedures to enhance operational efficiency.
Administrative Support:
• Provide administrative support to various departments
• Handle correspondence, documentation, and reports, ensuring accuracy and timely delivery.
• Support paperwork, procedure to apply visa, passport, work permit for staff
• Support clerical duties, advanced request, payment request between staff and Finance Department
Facilities Management:
• Ensure the maintenance and upkeep of office facilities, including liaising with vendors and service providers.
• Manage office leases, renovations, and relocations as required.
• Conduct regular inspections to ensure facilities are safe, clean, and well-maintained.
Health and Safety:
• Develop and implement health and safety policies to ensure a safe working environment for all employees.
• Conduct regular health and safety audits and ensure compliance with local regulations.
• Organize health and safety training sessions and emergency drills.
Budget Management:
• Prepare and manage the general affairs budget, ensuring cost-effective and efficient use of resources.
• Monitor and control expenses related to office operations and facilities management.
• Provide regular financial reports and budget forecasts to senior management.
Vendor Management:
• Negotiate contracts and manage relationships with vendors and service providers.
• Ensure the timely delivery and quality of services provided by external partners.
• Evaluate vendor performance and recommend improvements or changes as necessary.
Policy Development:
• Develop and implement general affairs policies and procedures to enhance office operations.
• Ensure that all policies are communicated effectively and adhered to by all employees.
• Regularly review and update policies to ensure compliance with regulations and best practices.
Team Management:
• Lead and manage the general affairs team, providing guidance, support, and development opportunities.
• Foster a positive and collaborative working environment within the team.
• Conduct performance evaluations and provide constructive feedback.
Yêu cầu công việc
• Graduated from university majoring in Economics, Administration Management, Human Resources Management or equal
• Minimum of 5 years of experience in general affairs management, or a related role. Beneficial to have experience in IT company
• Strong organizational and multitasking skills.
• Strong logical thinking and decision-making ability
• Problem-solving: Skilled in listening, understanding issues, and making decisive conclusions when faced with differing opinions.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of health and safety regulations and best practices.
• Have experience and network in handling visas and passport applications for staff traveling abroad
• Strong leadership and team management skills.
• Experience in budget management and financial reporting.
• Proficient in English
• Minimum of 5 years of experience in general affairs management, or a related role. Beneficial to have experience in IT company
• Strong organizational and multitasking skills.
• Strong logical thinking and decision-making ability
• Problem-solving: Skilled in listening, understanding issues, and making decisive conclusions when faced with differing opinions.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of health and safety regulations and best practices.
• Have experience and network in handling visas and passport applications for staff traveling abroad
• Strong leadership and team management skills.
• Experience in budget management and financial reporting.
• Proficient in English
Quyền lợi được hưởng
Benefit: At SmartOSC, we offer the bests to your values
Attractive salary package upto 1800$
Salary reviews twice a year
Flexible working hour (between 7:30am - 7:30pm on staff's preference)
Premium health care up to
Working in One of the largest Ecommerce Agencies in South East Asia - Professional English environment
Free English, Japanese and professional training packages
Firm's Certified Qualifications Sponsorship for career development
Annual company trip inside or outside Vietnam
Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.
Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc.
Attractive salary package upto 1800$
Salary reviews twice a year
Flexible working hour (between 7:30am - 7:30pm on staff's preference)
Premium health care up to
Working in One of the largest Ecommerce Agencies in South East Asia - Professional English environment
Free English, Japanese and professional training packages
Firm's Certified Qualifications Sponsorship for career development
Annual company trip inside or outside Vietnam
Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.
Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc.
Thông tin chung
- Mức lương: Thỏa thuận
Cách thức ứng tuyển
Ứng viên nộp hồ sơ trực tuyến bằng cách bấm nút Ứng tuyển bên dưới:
Hạn nộp: 02/10/2024
Giới thiệu công ty
Xem trang công ty
With 100% annual growth, SmartOSC is a leading company in E- commerce solutions, helping business boost their online profit. We offer simple yet effective solutions, from designing e-store to creating online strategies and operation management. With a variety of large customers from...
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