General Affairs Manager (Trưởng Phòng Tổng Vụ)Smart OSC _ HCM
Hình thức: Toàn thời gian
Ngày đăng: 02/09/2024
Hạn nộp: 02/10/2024
Mô tả công việc
Office Management:
• Oversee the daily operations of the office, ensuring a smooth and efficient working environment.
• Manage office supplies and equipment, ensuring that all necessary resources are available and maintained.
• Develop and implement office policies and procedures to enhance operational efficiency.
Administrative Support:
• Provide administrative support to various departments
• Handle correspondence, documentation, and reports, ensuring accuracy and timely delivery.
• Support paperwork, procedure to apply visa, passport, work permit for staff
• Support clerical duties, advanced request, payment request between staff and Finance Department
Facilities Management:
• Ensure the maintenance and upkeep of office facilities, including liaising with vendors and service providers.
• Manage office leases, renovations, and relocations as required.
• Conduct regular inspections to ensure facilities are safe, clean, and well-maintained.
Health and Safety:
• Develop and implement health and safety policies to ensure a safe working environment for all employees.
• Conduct regular health and safety audits and ensure compliance with local regulations.
• Organize health and safety training sessions and emergency drills.
Budget Management:
• Prepare and manage the general affairs budget, ensuring cost-effective and efficient use of resources.
• Monitor and control expenses related to office operations and facilities management.
• Provide regular financial reports and budget forecasts to senior management.
Vendor Management:
• Negotiate contracts and manage relationships with vendors and service providers.
• Ensure the timely delivery and quality of services provided by external partners.
• Evaluate vendor performance and recommend improvements or changes as necessary.
Policy Development:
• Develop and implement general affairs policies and procedures to enhance office operations.
• Ensure that all policies are communicated effectively and adhered to by all employees.
• Regularly review and update policies to ensure compliance with regulations and best practices.
Team Management:
• Lead and manage the general affairs team, providing guidance, support, and development opportunities.
• Foster a positive and collaborative working environment within the team.
• Conduct performance evaluations and provide constructive feedback.
• Oversee the daily operations of the office, ensuring a smooth and efficient working environment.
• Manage office supplies and equipment, ensuring that all necessary resources are available and maintained.
• Develop and implement office policies and procedures to enhance operational efficiency.
Administrative Support:
• Provide administrative support to various departments
• Handle correspondence, documentation, and reports, ensuring accuracy and timely delivery.
• Support paperwork, procedure to apply visa, passport, work permit for staff
• Support clerical duties, advanced request, payment request between staff and Finance Department
Facilities Management:
• Ensure the maintenance and upkeep of office facilities, including liaising with vendors and service providers.
• Manage office leases, renovations, and relocations as required.
• Conduct regular inspections to ensure facilities are safe, clean, and well-maintained.
Health and Safety:
• Develop and implement health and safety policies to ensure a safe working environment for all employees.
• Conduct regular health and safety audits and ensure compliance with local regulations.
• Organize health and safety training sessions and emergency drills.
Budget Management:
• Prepare and manage the general affairs budget, ensuring cost-effective and efficient use of resources.
• Monitor and control expenses related to office operations and facilities management.
• Provide regular financial reports and budget forecasts to senior management.
Vendor Management:
• Negotiate contracts and manage relationships with vendors and service providers.
• Ensure the timely delivery and quality of services provided by external partners.
• Evaluate vendor performance and recommend improvements or changes as necessary.
Policy Development:
• Develop and implement general affairs policies and procedures to enhance office operations.
• Ensure that all policies are communicated effectively and adhered to by all employees.
• Regularly review and update policies to ensure compliance with regulations and best practices.
Team Management:
• Lead and manage the general affairs team, providing guidance, support, and development opportunities.
• Foster a positive and collaborative working environment within the team.
• Conduct performance evaluations and provide constructive feedback.
Yêu cầu công việc
• Graduated from university majoring in Economics, Administration Management, Human Resources Management or equal
• Minimum of 5 years of experience in general affairs management, or a related role. Beneficial to have experience in IT company
• Strong organizational and multitasking skills.
• Strong logical thinking and decision-making ability
• Problem-solving: Skilled in listening, understanding issues, and making decisive conclusions when faced with differing opinions.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of health and safety regulations and best practices.
• Have experience and network in handling visas and passport applications for staff traveling abroad
• Strong leadership and team management skills.
• Experience in budget management and financial reporting.
• Proficient in English
• Minimum of 5 years of experience in general affairs management, or a related role. Beneficial to have experience in IT company
• Strong organizational and multitasking skills.
• Strong logical thinking and decision-making ability
• Problem-solving: Skilled in listening, understanding issues, and making decisive conclusions when faced with differing opinions.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of health and safety regulations and best practices.
• Have experience and network in handling visas and passport applications for staff traveling abroad
• Strong leadership and team management skills.
• Experience in budget management and financial reporting.
• Proficient in English
Quyền lợi được hưởng
Benefit: At SmartOSC, we offer the bests to your values
Attractive salary package upto 1800$
Salary reviews twice a year
Flexible working hour (between 7:30am - 7:30pm on staff's preference)
Premium health care up to
Working in One of the largest Ecommerce Agencies in South East Asia - Professional English environment
Free English, Japanese and professional training packages
Firm's Certified Qualifications Sponsorship for career development
Annual company trip inside or outside Vietnam
Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.
Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc.
Attractive salary package upto 1800$
Salary reviews twice a year
Flexible working hour (between 7:30am - 7:30pm on staff's preference)
Premium health care up to
Working in One of the largest Ecommerce Agencies in South East Asia - Professional English environment
Free English, Japanese and professional training packages
Firm's Certified Qualifications Sponsorship for career development
Annual company trip inside or outside Vietnam
Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.
Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc.
Giới thiệu công ty
Smart OSC _ HCM việc làm
Hado Airport Building - 02 Hồng Hà, Tân Bình, HCM
Quy mô: Từ 101 - 500 nhân viên
Việc làm tương tự
Trưởng Phòng Học Vụ/ Đào Tạo (Academic Affairs Supervisor)
TIN HỌC ĐẠI DƯƠNG
Thỏa thuận
Hồ Chí Minh
04/10/2024
Trưởng Phòng Dịch Vụ Kỹ Thuật (Services Manager)
Công ty TNHH BIOGROUP VIETNAM
30 Tr - 40 Tr VND
Hồ Chí Minh
12/10/2024
Trưởng Phòng Điều Hành / Vận Hành Xe - Operations Manager
Công ty TNHH Xe Cho Thuê Mai Linh
17 - 22 triệu
Hồ Chí Minh
17/10/2024
Trưởng Phòng Quản Lý Chất Lượng (QA / QC Manager)
CÔNG TY TMHH MTV SXVT Y TẾ PHÚ BẢO
20 - 30 triệu
Hồ Chí Minh, Long An
07/10/2024
Trưởng Phòng Dịch Vụ Chuyên Gia (Pentest Manager)
Công ty Cổ phần An Ninh Mạng Việt Nam
Thoả thuận
Hà Nội
04/10/2024
Trưởng Phòng Kinh Doanh/ Sales Manager (Mảng Dịch Vụ Y Tế) Lương Cứng 18 Triệu - 20 Triệu (Thu Nhập 25 Triệu - 60 Triệu) - Đi Làm Ngay
CÔNG TY CỔ PHẦN BIZMEDI CORPORATION
18 - 60 triệu
Hà Nội
31/10/2024
Vị trí General Affairs Manager (Trưởng Phòng Tổng Vụ) do công ty Smart OSC _ HCM tuyển dụng tại Hà Nội, Hồ Chí Minh, Đà Nẵng, Joboko tự động tổng hợp mức lương Thương lượng, tìm thêm việc làm về General Affairs Manager (Trưởng Phòng Tổng Vụ) hoặc công ty Smart OSC _ HCM ở các link phía trên
Giới thiệu công ty
Smart OSC _ HCM việc làm
Hado Airport Building - 02 Hồng Hà, Tân Bình, HCM
Quy mô: Từ 101 - 500 nhân viên