General Affairs Staff

Mô tả Công việc
We are seeking a General Affairs Staff to provide administrative and operational support to the General Director, coordinate expatriate-related services, and ensure the smooth execution of General Affairs activities across the organization.
Executive Support to the General Director
Assist the General Director with daily administrative and operational tasks.
Provide English-Vietnamese interpretation and translation support when required.
Perform other duties and assignments as directed by the General Director.
General Affairs Administration
Maintain office housekeeping standards, including meeting rooms and common areas.
Coordinate and manage documents requiring the General Director's signature and company stamp.
Monitor leave schedules of drivers and cooks to ensure proper transportation arrangements and smooth operation of the expatriate canteen.
Arrange and manage food and beverage services for expatriates, meetings, and visitor receptions.
Expatriate Transportation Coordination
Liaise with vehicle rental suppliers and monitor the status of expatriate transportation services.
Obtain and compare quotations for expatriate vehicle rental services.
Handle external administrative tasks and errands related to expatriate support.
Arrange vehicles and drivers based on expatriate transportation requirements.
Work Permit Administration and Expatriate Expense Management
Maintain and safeguard original work permit documents at the office.
Scan, upload, and maintain work permit records in the General Affairs filing system; track expiration dates and update the GA Manager accordingly.
Process payments related to expatriate requirements and manage related expenses, including mobile phone services, data plans, Temporary Residence Cards (TRC), work permits, visas, and other administrative costs.
Expatriate Canteen Support
Collect, review, and organize expatriate canteen invoices.
Monitor and coordinate canteen operations and food service providers.
Review daily meal plans and coordinate menu adjustments according to changes in expatriate headcount.
Travel Arrangements and Reception Support
Arrange air tickets, hotel accommodations, airport fast-track services, and other travel requirements for expatriates and employees.
Provide backup support for receptionist duties, including handling incoming calls and directing inquiries appropriately.