[HCM] Công Ty Dịch Vụ Khách Sạn The Lab Concepts Tuyển Dụng F&B Event Intern Part-Time/Full-Time 2024Công Ty Dịch Vụ Khách Sạn The Lab Concepts

Position Overview:
The Event Intern will support the coordination and execution of various F&B-centered events for our F&B brands under The Lab Concepts. This role is ideal for students in their 3rd or final year who are detail-oriented, capable of handling administrative tasks, and can commit to at least 4 days per week, excluding weekends for event execution. The internship duration is 6 months
Responsibilities
Event Planning and Coordination
- Assist in the development of event concepts and themes, contributing creative ideas.
- Research and book talents, vendors, and suppliers, ensuring high-quality selections that align with event objectives.
- Help create and manage event timelines and schedules, ensuring all tasks are completed on time.
- Coordinate with both external and internal stakeholders to understand their requirements and preferences, ensuring smooth service during events.
Administrative Support
- Manage event-related paperwork, contracts, and invoices with a high degree of accuracy.
- Coordinate with internal teams and external partners, ensuring clear and consistent communication.
- Handle event registrations and attendee communications, maintaining professionalism and prompt responses.
- Maintain detailed records of activities and communications, ensuring everything is documented for post-event analysis.
Marketing and Promotion
- Coordinate with the Creative Team to create promotional materials (e.g., flyers, social media posts) that align with brand guidelines.
- Assist in executing marketing campaigns, tracking their effectiveness, and making necessary adjustments.
On-site Event Support
- Manage the setup and breakdown of event spaces, ensuring everything is organized and meets event specifications.
- Ensure the timely delivery and setup of all event items, coordinating with vendors and suppliers as needed.
- Assist with event logistics, such as registration, seating arrangements, and AV setup, troubleshooting any issues that arise.
- Provide support during the event, including assisting attendees and addressing any immediate concerns or issues.
Post-Event Activities
- Help with event wrap-up activities, including organizing and participating in debrief meetings and reports.
- Collect and analyze attendee feedback, providing insights for future events.
- Assist in compiling post-event reports and presentations, summarizing key outcomes and areas for improvement.
General Responsibilities
- Participate in team meetings and brainstorming sessions, contributing ideas and feedback.
- Stay updated on industry trends and best practices, applying them to your work.
- Take on special projects as needed, demonstrating initiative and a willingness to learn.
Learning Opportunities
- Hands-On Experience: Gain practical experience in event planning and hospitality management, working closely with experienced professionals.
- Skill Development: Develop skills in communication, organization, customer service, and teamwork, which are essential for a successful career in event management.
- Industry Knowledge: Learn about event planning's best practices, gaining insights into the hospitality and F&B industries.
Skills and Requirements
Organizational Skills
- Strong ability to manage multiple tasks and projects simultaneously while maintaining attention to detail.
- Excellent time management skills to meet deadlines and handle last-minute changes, especially in a fast-paced environment.
Communication Skills
- Clear and effective verbal and written communication skills, essential for coordinating with diverse stakeholders.
- Ability to interact professionally with clients, vendors, and team members, ensuring smooth collaboration.
- Active listening skills to understand and fulfill client needs, contributing to the success of each event.
Attention to Detail
- High level of accuracy in handling event logistics and administrative tasks, ensuring all aspects of an event are executed flawlessly.
- Keen eye for detail, from event setup to post-event reporting, to maintain high standards.
Customer Service Orientation
- Friendly and approachable demeanor when interacting with clients and guests, ensuring a positive experience.
- Ability to address guest inquiries and resolve issues promptly and professionally, maintaining client satisfaction.
Creativity and Problem-Solving
- Creative thinking to contribute to event themes, decorations, and marketing strategies, enhancing the overall experience.
- Strong problem-solving skills to handle unexpected challenges during event planning and execution, ensuring everything runs smoothly.
Teamwork and Collaboration
- Ability to work effectively as part of a team, supporting team members and contributing to collective goals.
- Willingness to take direction and collaborate with others, fostering a positive work environment.
Adaptability and Flexibility
- Ability to adapt to changing circumstances and handle multiple priorities, demonstrating flexibility in a dynamic environment.
- Willingness to work flexible hours, including evenings and weekends, as required by events, showing commitment to the role.
Initiative and Proactivity
- Proactive attitude in taking on tasks and seeking out opportunities to contribute, showing a strong work ethic.
- Self-motivated with a strong work ethic, ready to take ownership of responsibilities and drive projects forward.
Basic Knowledge of Event Planning
- Understanding of the fundamentals of event planning and coordination, applying theoretical knowledge to practical scenarios.
- Familiarity with different types of events and their specific requirements, enhancing your ability to contribute effectively.
Educational Background and Experience
- Education: Pursuing or recently completed a degree in Event Management, Hospitality, Marketing, Communications, Public Relations, or a related field.
- Experience: Previous experience in event planning, hospitality, customer service, or administrative roles is beneficial but not required. Internships, volunteer work, and involvement in student organizations can also be valuable.
Personal Attributes
- Positive Attitude: Maintain a positive and enthusiastic attitude, even under pressure, contributing to a motivating work environment.
- Reliability: Be dependable and punctual, with a commitment to completing tasks thoroughly, ensuring event success.
- Professionalism: Demonstrate professionalism in all interactions and maintain a polished appearance, reflecting the company's values.
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