[HCM] Procurement Executive (Food)

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I. ROLE PURPOSE
The Procurement Executive (Food) is responsible for sourcing, negotiating, and managing imported & local dry and packaged food material categories to ensure cost competitiveness, supply continuity, regulatory compliance, and product quality for across operation & production.
II. KEY ACCOUNTABILITIES
1. Strategic Sourcing & Supplier Management
• Identify, evaluate, and develop the suppliers of in-charged category.
• Conduct RFQ/RFP processes and perform commercial evaluations, including cost structure analysis.
• Negotiate with suppliers for all terms of purchasing.
• Establish and maintain supplier performance evaluation.
• Develop dual/multi-sourcing strategies to mitigate supply risk.
2. Cost Management & Commercial Analysis
• Monitor global commodity trends of in-charged category for food price forecast.
• Analyze landed cost components and propose cost optimization initiatives.
• Support annual budgeting and rolling forecasts for assigned categories.
• Conduct cost benchmarking and market intelligence reporting.
• Recommend procurement strategies.
3. Import & Regulatory Compliance
• Ensure full compliance with local food safety and import regulations.
• Coordinate documentation (CO, Health Certificate, specification sheets, labeling compliance).
• Liaise with forwarders and customs brokers to ensure timely clearance.
• Mitigate risks related to regulatory changes and import policy updates.
4. Cross-Functional Collaboration
• Collaborate closely with Operation Admin for quality issue resolution and supplier claims management. (Fixed spelling error from original text)
• Partner with R&D and Operations on new product development and reformulation projects.
• Coordinate with Finance and QA for payment & food safety requirements.
• Support internal stakeholders on procurement-related requests and ad-hoc sourcing needs.
5. Documentation & Compliance
• Prepare, manage, and properly archive procurement documentation.
• Ensure all procurement activities are fully compliant with company policies, approval matrix, audit requirements, and applicable local regulations in Vietnam.
• Support internal and external audits, compliance reviews, and documentation checks by providing accurate and complete procurement records when required.