[HCM] Shipping Executive ( Nhân viên xuất nhập khẩu)

Mô tả Công việc
I/ JOB FOR BULK SHIPMENT
1. Receive Manual, Instruction from Buyer then work with Factory to follow up.
2. Receive Purchase Orders from Merchandiser Team (MD).
3. Check details base on PWN which MD update, create PI on WFX (Asmara's system).
4. Make and send Sale Contract & Annex with Factory
5. Work with Buyer for L/C opening (If Buyer's payment term is L/C)
· Send Pro-Forma Invoice (PI) to Buyer for opening draft L/C.
· Check draft L/C & confirm for final L/C.
· Send PI No. to Hong Kong Office (HK) to update Buyer L/C on WFX.
6. Work with Factory for L/C opening (If Factory's payment term is L/C)
· Make L/C Application on WFX & send to HK for opening draft L/C.
· Send draft LC to Factory for checking & confirming.
· Work with HK for final L/C and send to Factory.
7. Re-check with MD for ETD & work with Factory for booking space with Forwarder (FWD).
8. Follow with factory for Booking Confirmation.
9. Follow with factory for Cut off time and cargoes delivery status.
10. After receiving Final Packing List, make Invoice on WFX
11. Support factory to check draft shipping docs.
12. Send Shipping Docs to Buyer & Forwarder after shipment date.
13. Update Shipping Docs on Buyer's system.
14. Follow with Factory about docs:
· Submit Original Shipping Docs to our Bank (If Factory's payment term is L/C)
· Ask Factory to send Original Shipping Docs to our VN office or HK office (If Factory's payment term is T/T)
15. Work with Hong Kong about submit Original Shipping Docs to Buyer's Bank.
16. Follow payment with Factory & Buyer.
17. Making Shipping Plan/ Shipping Report weekly and monthly.
18. Support Factory to resolve shipping's issue during whole process.
19. Issue Debit Note to Buyer/ Factory or make CAF (Claim Approval Form)
II/ JOB FOR SAMPLE (SMS) SHIPMENT:
1. Receive SMS chart from MD for arrange shipment
2. Work with Factory for shipment plan.
3. Send Booking request with FWD to get space.
4. Send all related docs to factory for making export customs docs.
5. Follow with MD (or Factory) about handover Cargo to FWD.
6. Making Invoice on WFX and making others docs.
7. Send shipping docs to FWD on shipment date.
8. Update Buyer's system after shipment date.
III/ ACTIVITIES ON WFX SYSTEM:
1. Base on PO information and create PI
2. Make LC application in case of payment term is L/C
3. Update production shipment and create Invoice.
4. Finish Clearance for Pending Supplier Invoice
5. Checking status of Buyer's Payment and Supplier's payment.
6. Update Sampling Dispatch to create Invoice for Samples shipment
7. Update Sample Shipment
8. Issue Debit Note, Credit Note, CAF, Report. And adjust payment to collect Debit Note, Credit Note.