HR - Admin Executive

1. HR

1.1 Recruitment

- Develop and update job descriptions and job specifications;

- Prepare recruitment materials and post jobs to relevant websites;

- Source and recruit candidates by using databases, social media etc;

- Screen candidates resumes and job applications;

- Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule;

- Assess applicants' relevant knowledge, skills, soft skills, experience and aptitudes;

- Prepare all materials for new comers such as laptop, sim card, name card, office key...;

- Conduct employment offer, following the internal assigned process;

- Onboard new employees in order to become fully integrated;

1.2 Payroll

- Record, update salary, bonus, allowance, and benefits of new employees and any changes of salary, allowance and benefits of all employees monthly basis excel file for monthly payroll correctly;

- Monitor internal staffs' time and attendance producing monthly timesheets;

- Check leave record (any kind of leave those are: annual leave, sick leave, paid leave, unpaid leave.. of employees and update leave record;

- Prepare all necessary documents for bank-transfer and transfer salary of current month not later than the last working day of month.

1.3 Personal tax income

- Collect data from the monthly payroll to prepare monthly, quarterly and annually reports to submit to the Tax Department.

- Collect documents from new employees who have not yet got PIT code and register PIT code for them.

- Collect documents from employees who register for dependent and register for them accordingly.

- Solve problems arise relating to PIT, if any.

- Update any changes on PIT law for a proper implementation.

- Do the PIT finalization for each employee at the end of the year.

1.4 Insurance

- Contact relating agencies on providing social insurance book and health care card for employees as per local law as well as any concerned matter arising.

- Update healthcare insurance employee list and inform insurer accordingly, follow up with them for claim document.

- Complete the transferring procedure Social Insurance Book for leaving staffs.

1.5 Labor contract

- Follow up validity of labor contracts of staff level and send the appraisal form to Dept. head for an assessment for contract renewal.

- Prepare new contract or liquidation contract as per assessment results.

- Follow up termination, hand-over in collaboration with resigned employee's dept. manager, and admin person in charge.

- Prepare Decision, Termination Notice.

2. ADMIN

• Support foreigners with documents for Visa, work permit, residence card application;

• Work with suppliers: Office, Car rental, stationery, taxi, sim, name card, water

• Support to book hotels for business trip to Vietnam.

• Prepare data and document for internal & external audits;

• Support Accounting for Petty Cash and Expenses: Control payment and receive voucher, control petty cash;

• Work with Accounting team for vendors payments monthly;

• Support project's tasks such as: office rental, car rental, health check, company trip...;