HR/Admin Executive

Key responsibilities:
Office Services Management:
Reception & Communication:Take care of the reception area and ensure that communication through telephone & Fax lines are run smoothly and without disruption; Take care of postal services.
Postage service & telephone service:Ensure postage service/mail-in Hanoi and other office branches are properly handled.
Administrative documents:Official Letters/ reports sent to related stakeholders.
Stationery & Office consumable: Maintain inventories of office supplies. Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
Company stamp& legal representative signature stamp management.
Admin Asset Management:Ensure Admin Asset management are followed company policy & procedure.
Office cleaning and gardening: To ensure that the office area is kept clean and neat. Ensure that Meeting Room is properly taken care of.
Infrastructure management:Furniture purchasing & managing usage of non-commercial assets.
Annual Health check programs management.
Office Renovation Project & Office Infrastructure Maintenance
Manage Office lease
Office Renovation Projects for Hanoi Office.
Admin Services Payment & Budget control:
Control and keep track of department expenses & related documents.
File and store soft and hard copies of bills/invoices/receipts for further access.
Monthly report updates about all costs and expenses for admin budgets.
Engagement Activities:Champion for Employee Experience programs and monhtly engagement events & activities
Recruitment support: Performadditional recruitment supports as required by HRM of DZS Vietnam.