Mô tả công việc
Role overview
We are an independently registered company in Vietnam (not a representative office), so all entity-level compliance - business licence, tax filing, labour registration, social-insurance account, company seal and contracts - is handled here rather than by headquarters. We also serve both HQ branches and external partners, which brings cross-border communication and commercial paperwork. This is therefore not a pure admin assistant role but a combined position: local compliance + team operations + cross-border coordination, reporting directly to the Director, with the chance to build systems from scratch.
A. Responsibilities
1. HR 55%
Full-cycle recruitment: job posting, CV screening, phone screening, interview scheduling, offer and onboarding follow-up
Employment contracts: drafting, signing, renewal, amendment, termination; probation tracking and confirmation reviews
Social / health / unemployment insurance: maintaining the company account, filings, headcount changes, insurance books and claims
KPI & performance support: collecting data, assisting quarterly reviews, filing signed KPI forms
Onboarding / offboarding: account provisioning and access revocation, equipment issue and return, handover checklists
Employee records & labour compliance: ensuring hiring, working hours, leave and labour-authority registrations meet current Vietnamese law
Culture & internal communication: onboarding, team building, holiday arrangements (Tết and others)
2. Admin 30%
Office operations: supplies, equipment, repairs, access control, workplace environment
Vendors & contracts: office lease, internet, cleaning, courier - coordination and payment follow-up
Expenses & documentation: organising receipts, supporting the accountant and tax filing paperwork
Hosting & travel: receiving visitors from China HQ, overseas branches and partners; itinerary and accommodation arrangements
Company asset register (computers, equipment, software account log)
Localising and rolling out internal policies (employee handbook, attendance rules)
3. Entity & commercial 15%
Business licence, scope changes and annual filings, working with the accountant/lawyer
Company seal and contract management: seal usage log, contract filing, validity tracking
Supporting service contracts, VAT invoices and payment paperwork with branches and partners
Providing HR and admin documentation required for monthly/quarterly tax filings
Working hours: 8am - 5pm, Mon to Fri
Yêu cầu
College/university degree in HR, business administration, law or a related field
2+ years in HR or a combined HR-Admin role (foreign-invested company or agency experience preferred)
Solid knowledge of Vietnamese labour law, social-insurance filing procedures and basic PIT rules
Able to run payroll and attendance independently; strong Excel skills
Native Vietnamese + working English (reading, writing, everyday communication) for cross-border work
Detail-oriented, punctual and discreet - the role handles payroll, contracts and personal data
Comfortable juggling multiple workstreams and driving them proactively
Nice to have
Comfortable juggling multiple workstreams and driving them proactively
Familiar with entity-level procedures: business licence, tax filings, work permits / TRC
Has used HR or attendance software; uses AI tools to work faster
Experience building HR systems from scratch (handbook, SOPs)
Quyền lợi
Income
Salary: 15mils - 22mils
13th-month salary and performance bonus based on the company's business results
Annual leave, holiday benefits and team activities per company policy
Other benefits:
Participation in social insurance, health insurance, unemployment insurance, and occupational accident & disease insurance according to state regulations
Participation in company-organized activities and events
Development opportunities:
Comprehensive training in professional skills and expertise
Clear and wide career path for growth and promotion
Thông tin khác
Địa điểm làm việc
TP.HCM:Floor 2, 37 Street 3, Him Lam Residential Area, Tân Hưng Ward, Hồ Chí Minh City, Quận 7
Thông tin chung