HR & Admin Officer

Role overview
We are an independently registered company in Vietnam (not a representative office), so all entity-level compliance - business licence, tax filing, labour registration, social-insurance account, company seal and contracts - is handled here rather than by headquarters. We also serve both HQ branches and external partners, which brings cross-border communication and commercial paperwork. This is therefore not a pure admin assistant role but a combined position: local compliance + team operations + cross-border coordination, reporting directly to the Director, with the chance to build systems from scratch.
A. Responsibilities
1. HR 55%
Full-cycle recruitment: job posting, CV screening, phone screening, interview scheduling, offer and onboarding follow-up
Employment contracts: drafting, signing, renewal, amendment, termination; probation tracking and confirmation reviews
Social / health / unemployment insurance: maintaining the company account, filings, headcount changes, insurance books and claims
KPI & performance support: collecting data, assisting quarterly reviews, filing signed KPI forms
Onboarding / offboarding: account provisioning and access revocation, equipment issue and return, handover checklists
Employee records & labour compliance: ensuring hiring, working hours, leave and labour-authority registrations meet current Vietnamese law
Culture & internal communication: onboarding, team building, holiday arrangements (Tết and others)
2. Admin 30%
Office operations: supplies, equipment, repairs, access control, workplace environment
Vendors & contracts: office lease, internet, cleaning, courier - coordination and payment follow-up
Expenses & documentation: organising receipts, supporting the accountant and tax filing paperwork
Hosting & travel: receiving visitors from China HQ, overseas branches and partners; itinerary and accommodation arrangements
Company asset register (computers, equipment, software account log)
Localising and rolling out internal policies (employee handbook, attendance rules)
3. Entity & commercial 15%
Business licence, scope changes and annual filings, working with the accountant/lawyer
Company seal and contract management: seal usage log, contract filing, validity tracking
Supporting service contracts, VAT invoices and payment paperwork with branches and partners
Providing HR and admin documentation required for monthly/quarterly tax filings
Working hours: 8am - 5pm, Mon to Fri