HR & Admin Supervisor

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Job Summary
The HR & Admin Supervisor is responsible for the daily HR and administrative operations of CMT-Vietnam, covering recruitment, employee lifecycle management, payroll, employee relations, compliance and general administration.
Key Responsibilities
1. Recruitment and Employee Management
Manage recruitment for both direct and indirect labor positions.
Handle onboarding, probation, contract renewal, employee changes, and termination processes.
Maintain accurate employee records, labor contracts, and personnel files.
Coordinate employee entry and exit arrangements with relevant departments.
2. Payroll, Attendance and Benefits
Independently manage the end-to-end monthly payroll process.
Review and validate attendance, overtime, leave, and employee movement data.
Calculate salaries, overtime pay, allowances, bonuses, deductions, and personal income tax.
Manage statutory benefits, including social insurance, health insurance, and unemployment insurance.
Prepare payroll reports and coordinate salary payment and reconciliation with Finance.
3. Employee Relations
Handle employee inquiries, grievances, disciplinary matters, and attendance issues.
Communicate HR policies, procedures, and company announcements to employees.
Support employee engagement, welfare, and company culture activities.
Identify and report potential employee relations risks.
4. Training and HR Compliance
Coordinate employee orientation, mandatory training, and annual training activities.
Maintain training records, qualification records, and related documentation.
Ensure HR practices comply with Vietnamese labor regulations and company policies.
Prepare HR documents and supporting evidence for internal, customer and external audits.
5. Administration and On-site Support
Coordinate office supplies, cleaning, transportation, meals, accommodation, and other administrative services.
Support visa, work permit, and temporary residence card applications.
Coordinate administrative vendors, service records, and payment-supporting documents.
Support meetings, employee activities, visitor reception, and daily site operations.
6. Reporting and Coordination
Prepare regular reports on headcount, recruitment, turnover, attendance, and payroll.
Maintain accurate HR and administration trackers.
Coordinate closely with the China HR team, Vietnam management, Finance, and department managers.
Supervise local HR and administrative support staff, where applicable.
Perform other HR and administrative duties assigned by management.