HR Assistant (full-time)

ABOUT THE ROLE
Reporting to: HR Manager
Main responsibility: to provide administrative support to the HR Department's organization and functions.
Main duties:
Recruiting:
Create flyers and recruitment posts.
Manage forms in the recruiting process.
Follow up on communication with candidates
Screen CVs and report for selection.
Host online and/or in-person interview.
Update track log on candidate and staff profiles.
Manage storing, organizing data and documents from candidates and team members.
Report on freelancer pool status.
Prepare documents of onboarding for staff.
Staffing:
Allocate freelancers according to trip requests.
Prepare staff list for sending to schools.
Send staff lists to trip's team leaders.
Compensation and Benefits:
Manage contract for full time and freelance staff.
Track on Leave days and Compensation days.
Make sure contracts are up to date and comply with legal requirements.
Be able to respond to inquiries from staff members.
Events' operation:
Feedback
Create and manage feedback forms for freelancers and team leaders.
Report on satisfactory status, suggestion for improvement
Report on cases of safety and safeguarding violation, or required for clarification.
Smugmug link
Create Smugmug links for trips (to send school and photographers)
Send links to photographers.
Check photos each day when trip takes place.
Download photos for backup.
Documentation:
Store and organize documents in the HR Department
Improve process and documents to be efficient and coherent.
Onboarding and training:
Assist in logistics of onboarding and training programs.