Human Resources Executive

* Perform entry-level human resources and administrative duties in support of the hotel's Human Resources programs and philosophies. Provide basic employee assistance, often serving as initial point of contact for human resources-related matters.
* YOUR DAY-TO-DAY
- Recruitment & Onboarding
+ Manage the recruitment process for rank-and-file positions, including job postings, candidate screening, interviews, and coordination with department heads.
+ Register work permit and visa/residence card for new expatriates.
+ Assist with the onboarding process for new employees, ensuring they have the necessary documentation and access.
- Payroll & Time Attendance Management
+ Develop and maintain current time attendance processing procedures.
+ Perform time attendance processing and month-end closing of payroll.
+ Maintain control over actual payroll performance and compare actual payroll with forecasts/budgets, reporting findings to Department Heads.
+ Ensure overtime claims are supported by proper approval and authorization.
+ Prepare input for payroll run including hours worked, terminations, adjustments, annual, sick, and recreation leave.
+ Attend to employee enquiries in relation to pay issues and provide guidance.
+ Prepare manual payment for terminations.
+ Verify leave entitlement for all leave requests prior to approval.
+ Train backup payroll officer in all manpower procedures and responsibilities.
- Manpower Reporting & Analysis
+ Prepare monthly/yearly internal manpower analysis report.
+ Make monthly declaration of social insurance to local personnel insurance bureau.
+ Maintain relationships with labor offices to ensure rates of pay are correct and current.
+ Maintain current copies of labor agreements (Awards) for all positions.
- Employee Information Management
+ Key in, keep up to date, and manage all employees' information in the HRM software.
+ Perform all necessary documents for employees' transactions internal and external to the related authorities.
+ Coordinates with other departments as necessary to ensure smooth HR operations.
- Training & Development
+ Conduct training to staff on time sheet completion and other payroll-related information.
+ Ensure staff are trained on relevant HR procedures to maintain efficiency in payroll and time attendance management.
- Compliance & Safety
+ Maintain confidentiality at all times and ensure security of information related to payroll and employee data.
+ Be responsible for keeping the property safe and secure, and participate in hotel activities related to Fire Life Safety procedures.
+ Perform any other duties which may be assigned by management from time to time.