We are looking for an experienced Import-Export Executive with strong expertise in trading operations, shipment handling, and supplier coordination. The ideal candidate has at least 3 years of experience in import-export within the chemical industry (preferred: paint, ink, cosmetics, food ingredients, or related chemical sectors). This position also plays a crucial role in demand planning to support
purchasing accuracy and inventory optimization.
Key Responsibilities
1. Purchase Order (PO) & Supplier Management
• Process purchase orders accurately and ensure timely submission to suppliers.
• Coordinate with suppliers on order confirmation, delivery schedule, documentation (PI, COA, MSDS, packing list, etc.).
• Manage both commercial shipments and sample requests, ensuring proper tracking and documentation.
• Follow up closely on shipment status, production lead time, and resolve issues proactively.
2. Shipment & Import-Export Operations
• Work with freight forwarders on booking, shipping instructions, customs clearance, and delivery to warehouse.
• Monitor cargo movement end-to-end: ETD/ETA, delays, customs status, demurrage/detention.
• Ensure timely warehouse unloading and accurate inbound stock updates.
• Handle import/export documents in compliance with local regulations.
3. Demand Planning & Inventory Control
• Collect sales forecasts and historical data to prepare demand forecast for purchasing.
• Monitor inventory level to ensure stock availability while minimizing overstock.
• Track slow-moving and aging stock, propose action plans to sales/purchasing teams.
• Support purchasing decisions to optimize stock health and prevent shortages.
4. Internal Coordination
• Work closely with sales, warehouse, finance, and suppliers to ensure smooth operations.
• Maintain updated data in ERP system (PO, inventory, shipment status, sample records).
• Provide timely updates on shipment delays, urgent issues, or supply risks.
5. Reporting & Administrative Tasks
• Prepare shipment reports, inventory reports, demand planning reports.
• Monitor supplier payment schedules and coordinate with finance for timely processing.
• Support continuous improvement for operational efficiency.
