IT Procurement Intern

Company Description
KMS provides the enterprise execution layer, where work becomes outcomes.
We are a global, AI-native technology services company focused on Enterprise Execution. We help enterprises build and modernize applications, create trusted data foundations, put AI into production, and continuously run and improve the systems that execute the work.
Founded in 2009 in the U.S., KMS has grown to serve clients worldwide, with locations across the U.S., Vietnam, Poland, and Mexico. We are trusted by technology and business leaders for the quality of our engineering, delivery, and execution. Our mission is to help enterprises move from business intent to measurable outcomes faster - with the control, reliability, governance, and confidence required to scale.
At KMS, we believe sustainable growth is built on the success of our clients and employees and on making a lasting contribution to our communities.
More about KMS Technology
Website: [protected info]
Linkedin: [protected info]
Job Description
IT Procurement Interns support the IT Procurement & Asset Management team in keeping purchasing operations accurate and running smoothly. They work with software license data, procurement documents, invoices and vendor information, and prepare first drafts of reports and purchase recommendations for review. This is an onsite internship at our Ho Chi Minh City office, and we are looking for candidates who can start as soon as possible.
Key responsibilities
Work with the End-User Support team, colleagues who request purchases, and vendors
Perform the following under the coaching of your supervisor:
Software licenses: Keep the license list up to date (renewal dates, owners, costs, number of users), remind owners to fill in missing information, and collect invoices for the monthly company card check
Documents: Organize and store contracts, purchase orders, quotations and invoices, scan signed originals, and track which documents are still waiting for signatures
Purchasing and assets: Create simple, low-value purchase orders; receive goods, hand them to the requester, and record device details (e.g. serial numbers) in the asset system
Invoices: Check that invoices match purchase orders, contracts and payments, collect VAT invoices from vendors, and follow up when an invoice is missing or incorrect
Vendors: Collect vendor information, ask vendors for quotations, and prepare draft purchase proposals using ready-made templates
Communication: Write routine emails to vendors, arrange vendor meetings, and take notes on meeting outcomes and next steps
Reporting: Prepare data in Excel/Google Sheets for monthly checks and draft regular reports for your supervisor to review
Qualifications
Skills/knowledge you need to be successful
Final-year student in Economics, Business Administration, Accounting, or a related major
Available at least 4 days/week (full-time preferred) - working onsite at our Ho Chi Minh City office, for 3-6 months
Intermediate level of English to work on internal emails and documents
Good at Excel or Google Sheets: filtering, sorting, VLOOKUP, pivot tables and basic formulas
Careful with details and comfortable with repetitive data tasks; able to notice when a number or record looks wrong
Organized and able to keep track of many small tasks without being reminder
Able to keep company and vendor information (e.g. bank details, tax codes) confidential
Nice to have
Experience in purchasing, accounting, admin or inventory work, including part-time jobs or school projects is a plus
Familiarity with business or asset management software
Interest in technology products and software tools
Experience using AI tools (ChatGPT, Claude, Gemini, etc.) to draft emails, summarize documents or write spreadsheet formulas, while keeping company data private
Additional Information
Perks You'll Enjoy
Working in one of the Best Places to Work in Vietnam
Building large-scale & global software products
Working & growing with Passionate & Talented Team
Diverse careers opportunities with Software Outsourcing, Software Product Development, IT Solutions & Consulting
Attractive Allowance and Benefits
Flexible working time
Various training on hot-trend technologies, best practices, and soft skills
Big annual year-end party every year, team building, etc.
Fitness & sport activities: football, tennis, table-tennis, badminton, yoga, swimming...
Joining community development activities: 1% Pledge, charity every quarter, blood donation, public seminars, career orientation talks,...
Free in-house entertainment facilities (foosball, ping pong, gym...), coffee (latte, cappuccino, espresso) and snack (instant noodles, cookies, candies...)
And much more...Send your Resume including Academic Transcript to join us and let yourself explore other fantastic things!