Mô tả công việc
We are looking for a smart, proactive, and tech-savvy Junior Executive Assistant to join
our Executive Office and support executive-level operations.
This role is ideal for recent business graduates who are comfortable using AI tools, digital
productivity platforms, and social media to work more efficiently. You will support
executive meetings, documentation, research, and coordination tasks while learning how
senior leadership operates within the organization.
If you enjoy working with new technology, organizing information, and supporting high
level decision-making, this role will give you excellent exposure to executive management
and business operations.
KEY RESPONSIBILITIES
1. Executive & Administrative Support (40%)
• Support meeting organization and minute-taking, including the use of AI
transcription or summarization tools.
• Provide administrative support for executive activities including:
o Preparing visa applications, arrival cards, and fast-track airport services
when required.
o Reserving hotels and accommodation for business travel.
o Arranging transportation and logistics for executives or visitors.
• Oversee the main meeting room's readiness, ensuring professional meeting setup,
hospitality arrangements, and overall meeting environmental standards.
2. Document & Information Management (20%)
• Support the Executive Assistant in receiving, recording, and handing over official
documents.
• Assist in stamping approved documents in accordance with internal procedures.
• Scan, archive, and maintain digital records of documents to ensure proper filing and
easy retrieval.
• Organize and maintain executive documentation and internal records.
3. Research & Digital Support (20%)
• Conduct online research and information gatherings to support executive briefings
or internal reports.
• Prepare summaries, reports, and draft communications when required.
• Utilize AI tools and digital productivity platforms to improve workflow efficiency.
4. Coordination & Communication (10%)
• Assist with calendar coordination and meeting logistics when required.
• Support internal coordination with relevant departments to facilitate executive
activities.
5. Other Ad-hoc as requested by Executive Assistant/ BODs (10%)
Yêu cầu
• Fresh graduate or early-career candidate with a degree in Business Administration,
Management, Economics, or related fields.
• Comfortable using AI productivity tools (ChatGPT, meeting transcription tools, AI
note-taking tools, etc.).
• Good English communication skills (both written and spoken).
• Strong organizational and multitasking skills.
• Highly detail-oriented and meticulous in handling documents, schedules, and
administrative tasks. This role requires a high level of accuracy and careful
attention to detail.
• Ability to manage confidential information with professionalism and discretion.
• Positive attitude, curiosity, and willingness to learn.
Quyền lợi
1. Salary & Allowances:
- Competitive income with 100% salary and allowances on probation
- Gift on special occasion
- Salary will be reviewed at least once per year
- Annual KPIs bonus
- Annual Leave: will be 12 working days per calendar year, pro-rata for the 1st year of employment, max +7 Annual leave adding.
- Statutory insurance contributions (social, health, and unemployment) are based on full salary
- Employees are provided with premium healthcare insurance
- Be provided with high performance laptop and working facilities.
2. Career Growth
- Opportunity to work alongside young, world-class talents in a dynamic and passionate environment
- Very diverse offline and online seminars & workshop provided by company
- Clear and flexible career path
3. Working Environment
- A strong learning culture where initiative and proactivity are highly encouraged at Alchemy Group
- Team building, company trip and internal events
Thông tin khác
Thời gian làm việc
Thứ 2 - Thứ 6 (từ 09:00 đến 18:00)
Thông tin chung
Nơi làm việc
- - Hồ Chí Minh: 2A Đặng Hữu Phổ, Phường An Khánh (Thành phố Thủ Đức cũ)