Junior Executive Assistant

We are looking for a smart, proactive, and tech-savvy Junior Executive Assistant to join
our Executive Office and support executive-level operations.
This role is ideal for recent business graduates who are comfortable using AI tools, digital
productivity platforms, and social media to work more efficiently. You will support
executive meetings, documentation, research, and coordination tasks while learning how
senior leadership operates within the organization.
If you enjoy working with new technology, organizing information, and supporting high
level decision-making, this role will give you excellent exposure to executive management
and business operations.
KEY RESPONSIBILITIES
1. Executive & Administrative Support (40%)
• Support meeting organization and minute-taking, including the use of AI
transcription or summarization tools.
• Provide administrative support for executive activities including:
o Preparing visa applications, arrival cards, and fast-track airport services
when required.
o Reserving hotels and accommodation for business travel.
o Arranging transportation and logistics for executives or visitors.
• Oversee the main meeting room's readiness, ensuring professional meeting setup,
hospitality arrangements, and overall meeting environmental standards.
2. Document & Information Management (20%)
• Support the Executive Assistant in receiving, recording, and handing over official
documents.
• Assist in stamping approved documents in accordance with internal procedures.
• Scan, archive, and maintain digital records of documents to ensure proper filing and
easy retrieval.
• Organize and maintain executive documentation and internal records.
3. Research & Digital Support (20%)
• Conduct online research and information gatherings to support executive briefings
or internal reports.
• Prepare summaries, reports, and draft communications when required.
• Utilize AI tools and digital productivity platforms to improve workflow efficiency.
4. Coordination & Communication (10%)
• Assist with calendar coordination and meeting logistics when required.
• Support internal coordination with relevant departments to facilitate executive
activities.
5. Other Ad-hoc as requested by Executive Assistant/ BODs (10%)