Lead Specialist, Project Management

Description
Primary Duties & Responsibilities
1. Test Bench Transfer and Validation Coordination
Coordinate and follow up on test bench transfer and validation activities from Wuxi to NT2 Vietnam, including project planning, milestone tracking, schedule follow-up, resource coordination, issue escalation, and readiness confirmation.
2. Cross-Regional Project Coordination
Maintain communication with Wuxi, Vietnam local teams, and related functions to consolidate project updates, align priorities, support issue resolution, and ensure smooth execution of transfer activities.
3. Local Procurement and Spare Parts Follow-up
Support the local procurement process for equipment, tools, and spare parts, including PR/PO tracking, approval follow-up, delivery monitoring, exception handling, and demand consolidation from production, test, and engineering teams.
4. Production KPI and Continuous Improvement Tracking
Track production-related KPIs such as output, yield, efficiency, equipment readiness, and project progress. Summarize data, identify gaps or abnormalities, and follow up on corrective actions and continuous improvement initiatives.
5. Meeting Facilitation and Action Item Management
Organize cross-functional meetings, prepare meeting minutes, document decisions, assign owners and due dates, track action item closure, and ensure effective communication among engineering, production, procurement, quality, supply chain, and management teams.
6. Risk Escalation and Management Reporting
Identify potential risks related to project schedule, procurement delivery, test bench readiness, validation progress, and KPI achievement. Escalate issues when necessary and prepare regular reports for management review and decision-making.
7. Department Administrative and Documentation Support
Provide routine administrative and clerical support, including document preparation and filing, meeting coordination, visitor arrangement, office supplies follow-up, expense documentation support, travel/logistics coordination, translation/formatting support, and other departmental administrative tasks as needed.
Education & Experience
Bachelor's degree is required.
Majors in Industrial Management, Project Management, Operations Management, Supply Chain Management, Business Administration, International Business, or related fields are preferred.
Engineering background is a plus but not mandatory.
At least 7 years of relevant working experience in project coordination, project management, operations, supply chain, procurement follow-up, manufacturing support, or related fields is preferred.
Experience in electronics manufacturing, optical communication, semiconductor, or high-tech manufacturing environments is a plus.
Experience working with Chinese and Vietnamese teams, clients, or partners is preferred..
Skills
Fluent in Vietnamese and Chinese for daily business communication; written capability is a plus.
Proficient in English, with the ability to conduct basic verbal and written communication in a work environment.
Strong cross-cultural communication and coordination skills.
Good project follow-up, task tracking, reporting, and action-item closure skills.
Strong ownership, attention to detail, and ability to manage multiple tasks in parallel.
Ability to work with stakeholders across engineering, production, procurement, quality, supply chain, and management teams.
Good administrative coordination and documentation management skills.
Working Conditions
Based in NT2, Vietnam
Primarily based at the manufacturing site
May support both office and production floor activities
Limited travel between CN and VN
Physical Requirements
Safety Requirements
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
Culture Commitment
Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity - Create an Environment of Trust
Collaboration - Innovate Through the Sharing of Ideas
Accountability - Own the Process and the Outcome
Respect - Recognize the Value in Everyone
Enthusiasm - Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.